Wheelwright Cluster Board Meeting Minutes – September 2022

Thursday, September 8, 2022 at 7 pm via Zoom

Community updates

Repaving parking lots – asphalt alternatives
- Kristina reached out to get a quote and answers about TrueGrid Paving System
- Benjamin Phillips of Phillips C&C – waiting for a date for a zoom meeting

Reserve Study
- Mason and Mason – updates?
  - The site visit will be in October

Speed bumps
- Speed bumps have arrived and been installed by Kayleen and Kyle.
- Feedback so far?
  - They do move some when big vehicles go over them
  - The noise seems to be fairly low
  - Will keep in current position for now
  - What does drilling them in do?
    - It is possible to still remove, but it will damage the asphalt

Concrete
- Update on scheduled work?
  - Revised proposal was sent for under $4k with the promise of the extra piece of concrete near 2226 and 2228

Watchlight by 2260 – is this light having issues?
- It is intermittent and will go on and off

Trees
- Tree committee – Mike told me that Peter at J&L wanted to wait until fall for the walkthrough because he is super busy right now and recommended waiting on the work until discounted winter prices start anyway.
- Current tabulation of trees for inspection
  - Most urgent: tree that was struck by lightning behind Karen’s house – this tree is scheduled for removal with J and L date?
  - Large oak in front of 2254
  - Elm tree in front of 2248
  - Tree with heavy low branches behind 2258
  - (new) Dead tree behind 2242 (Steve emailed about it on 9/3) – Mike mentioned wanting to do diy removal during cluster clean up
    - During the walkthrough we will ask for an expert opinion on if we can take care of it ourselves. We can also try get an on the spot quote and execution of when taking down tree behind Karen’s house.
- Trees to plant:
  - Order in September or October
  - Red maple in front of 2230?
  - Eastern Redbud in front of 2261
- Reaching out to other companies for pruning/trimming of smaller trees – after walkthrough

Design updates
- Decks DRB –
  - Scheduled for Tuesday 9/13/2022
- Garbage Bin enclosures – Still need to schedule with Satish?
- Door colors and styles
  - Sandy is working on the proposal
- 2261 inquiry about staining
  - They should be good to apply a clear coat. If they are interested in other color options, more may be available after the meeting on the 13th.

Landscaping
- Issues?
  - 2246 owners are unhappy because their flowers have been damaged the last 2 times that the landscapers came through
  - Sandy will follow up with Chris
- Fall grass treatment
  - Deadline was Monday 9/5
    - Need to figure out what cluster areas need to be treated

Erosion
- Area behind 2243-2251 (to be aerated and seeded with other common areas around the cluster but to come out of erosion budget.

Parking
- Repainting parking spaces (2270 and 2274) – update?
  - Possibly next weekend (9/17) if the weather is good
  - Will need to buy yellow paint
- Put signs on 4 cars that are not registered with the cluster.
  - Gave option to put sheet in LFL or email the board
  - Have not heard back from anyone

EV charging stations
- Email received from homeowner thinking about purchasing EV
- Perhaps we should think about putting together some of our own guidelines based on what Reston already has for homeowners interested in their own charging stations
  - Kristina will work on drafting up basic guidelines

Cluster Clean-Up (Saturday, Oct 22nd)
- Either redo benches OR redo stairs in lower cluster
  - Stairs should take precedence. They are more of a safety issue
- Plant more bulbs? Lycoris squamigera or Magic Lily?
  - Can plant around the cluster
- Tree removal?
- Cluster cookout
  - Set up in the lower cluster
- Schedule county voucher and roll off dumpster
  - Email sent to Bates and to the County

Other Important Dates
- Hazardous waste pickup – October 8th
- Green Drop (schedule u-haul) – October 15
- Annual meeting – December 5th
  - Get thoughts on parking
  - Hoping to have walkthrough done with Satish
  - Board openings