Wheelwright Cluster Board Meeting Minutes – April 2024

Wheelwright Cluster HOA

April Board Meeting

Tuesday, April 9th, 2024 at 7pm 

ATTENDEES – Kristina Myers, Joy Charles, Kelly Fairbank, Cyndi Hartman, Sandy Mohler, Karen Reese

AGENDA

EROSION

1. VCAP project updates
2. Virtual meeting next Tuesday, April 16th at 7pm – Adele will have the design proposal ready for questions/discussion.
3. Meeting info:

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4. Catch basin project 2229/31/33
5. Rollover from 2023 is $5000
6. Cyndi talked to Juan – putting in 4” diameter pipe for catch basin.  Would remove one section of sidewalk.  Section needs to be replaced due to drainage issue at a cost of $2,920.  Board voted to move forward.

DESIGN UPDATES

1. DRB for doors, fence post caps and clear sealing – waiting for DRB meeting on May 7^th.
2. Amber white – no update

TREE WORK

1. Pruning work was completed on 3/26 & 3/27
2. Poplar tree in upper cluster island – recommended for removal, it is dead.
3. Other trees slated for removal include:
4. Leaning oak – adjacent 2214 – DRB submitted
5. Dead oak – rear 2223- DRB submitted
6. Diseased hemlock – 2270/72 – Trying to contract homeowner.
7. Date for removal – 4/18

REPAVING

1. Bid package
2. Dominion – total repaving – $144,920.00, additional 2 parking space -$12,640.00, 2 speed bumps – $550.00, grand total $158,110.00. Kristina will look into how long the quote is good for and what steps are needed to get the additional funds.

LANDSCAPING

1. Mulch orders for cluster and community members
2. 110 bags of mulch to be ordered and delivered this Saturday, April 13th
3. Soil testing results:
4. I have received and reviewed the soil analysis for the east side of the main drive near the small library box. The analysis shows that while there is an adequate mineral and nutrient supply in the soil, the organic matter of the soil is low at 3.4%. Optimally this number would be closer to 5-6%, up to 10%. The mineral exchange rate in the soil is also low, which is a side effect of low microbial activity that comes with low organic matter. Our recommendation would be a top dressing of compost to the area combined with a light application of a fertilizer with active microbial cultures to boost the population in the area, to be followed with seed. This can be done at any time, however the fall is the optimal season for this. 
5. Joy will look into if there are additional areas that were tested and what the cost of treatment would be.

PET ISSUES

1. Sign ordering in progress
2. $364.55 – Kristina will place the order.

ADDITIONAL ITEMS

1. Concrete – concrete work to be done in spring, may push work back to 2025.
2. Speed bump – Looks like the speed bump on the lower cluster is helping with the speed, but might be creating a drainage issue.
3. Important Dates
4. Green drop donation date – Saturday, April 13th
5. Hazardous waste pickup date – Saturday, April 13th
6. Cluster Clean up – Saturday, April 20th
7. Roll off dumpster scheduled for Friday, 4/19-Monday, 4/22
8. Projects:
9. Invasive plant removal
10. Spreading wood chips on bus path and path to compost bin
11. Painting trash bin by tot lot
12. Sealing benches
13. Trash pick up
14. Cookout
15. Food/plasticware/plates
16. Tot Lot cleanup – Sunday, May 5th (power wash and new mulch)
17. Newsletter
18. Important dates
19. Using incentives from the Inflation reduction act for solar panels, ev’s, house weatherization, etc
20. Canva draft

FINANCIALS

NEXT MEETING TUESDAY, May 14th AT 7 PM