Thursday, November 10, 2022 at 7 pm via Zoom

Community updates

1. Reserve Study
   • Mason and Mason – updates?
   • Came out last week and did the inspection. We should get the report shortly
2. Watchlight by 2228 – K. Reese reported it was blinking
   • Cyndi needs to get the number for the pole and will call soon
3. Trees
   • Trees planted in front of 2230 and 2261
   • After some back and forth with JL, they agreed on a 10% discount.  Vote to move forward with tree work.
     • Approved
   • Update on tree trimming companies?
     • No update
4. Design updates
   • Update on clarification whether those without Trex Staining can stain deck a natural color and about clear staining?
     • Erin needs to check with Megan
   • Garbage Bin enclosures – time to set date with Satish?
     • Erin sent an email saying a new RA DRB member is an architect and is willing to donate time
     • Sandy will follow up
   • Door colors and style
     • Trying to submit before annual meeting but also trying to get other DRB items finalized first
5. Landscaping
   • Issues?
     • No recent complaints
   • Concern that some areas that were treated with grass aren’t growing well
     • May need to start even earlier next year
     • Not sure grass being put down is doing what needs to for the amount we are spending. We may need to look into a company that comes out to water after seeding.
     • Would spring be better? Possibly but grass that germinates in the spring isn’t as hardy as grass that is germinated in the fall
6. Parking 
   • Formal request to move Cyndi’s space
     • Email sent to resident at 2227 regarding moving car in the spot Cyndi wants for her reserved spot.  Haven’t gotten a response.
   • Do parking spots in the upper cluster need to be relooked at? We will discuss this during the annual meeting
7. EV charging stations
   • EV charger meeting at RA Wednesday, November 9th.
     • Charge Up Fairfax – program that is being rolled out by Fairfax County to aid common interest communities in installing chargers
     • Pilot program where 2 or 3 clusters in Reston will be the “guinea pigs” for this program from January through March of 2023.  Full roll-out of program after July 2023 in which all HOA’s in Fairfax county will be eligible.
     • HOA Exploration phase – it will be incumbent upon the HOA to review governing documents – Identify Possible Charging Locations – Survey residents – review funding options – submit predevelopment worksheet.
     • If selected, Charge Up Fairfax will begin Engagement phase including engineering site evaluation (paid for by county).
     • If feasible, then HOA would go into implementation phase – select general contractor and build.  Charge Up Fairfax would rebate up to ⅓ of cost or up to $5,000.
     • Since public funds would be used for installation of chargers, the stations would need to be open to the public, not just residents.  Restrictions and heavy fees for outsiders could be set up.
     • Engineering considerations – where are transformers in neighborhood.  Proximity to charging space is ideal.
     • RA also looking into installing stations on some RA spaces throughout Reston – probably Walker Nature Center.
     • County is also putting a lot of charging stations in public lots all around county.
     • Estimates are ~$10-30,000 for EV charging station.
     • My understanding from Erin and also Cam at the meeting is that because our parking spaces are all on common property (our cluster owns every inch of the parking lot), individual residents could install their own chargers on their reserved parking spot but:
       • Would need to submit the application as co-applicants with the resident and board
       • May need to get clarification from lawyer on who has ownership
       • Do we have extra spaces to accommodate?
8. Cluster Clean-Up (Saturday, Oct 22nd)
   • Turn out?
     • Not as many as the spring but still a good turnout
   • Stair project update?
     • Going well. Support members need to be cut but half have been installed. Sandy will be out Saturday and Sunday, weather permitting.
9.  Annual meeting – December 5th
   • Get thoughts on parking/reassigning spots
   • Hoping to have walkthrough done with Satish/talk with RA DRB
   • Board openings
   • EV Charging Stations
   • Design Guidelines
     • Redesign of sheds
     • Decks and ability to put roof/privacy sides/mosquito netting enclosure
     • Fences – post caps
     • Light fixtures
     • Storm Doors? Need to update language
10. Other items:
    • Speed bump – negative/positive feedback
      • none
    • Pet garbage stations?  Would we be interested?
    • There are also ones without the garbage can attached if we just wanted to provide pet waste bags
      • Good idea, need some metrics and cost
      • Are there services that remove the trash and restock bags?

Financials

Next meeting Monday, December 5, 2022