Board Attendees: Kristina, Sandy, Cyndi, Kelly, Ruth
Members: 2207
Financials – Treasurer went over monthly financials and projected costs.
2020 Budget Review
- Final numbers show a profit of $18,161.75
2021 Budget Review
- 1st quarter dues just went out
- Not a lot of rainy day funds and costs increasing so dues may need to be adjusted or services eliminated
Annual Meeting Review
- Parking lot rejuvenation interest
- Kristina will look into this to get names of people from potential companies who have had this work done
- Also look for feedback from other neighborhoods if they’ve done similar work in their community
- Erosion
- Completed
- Reston Association will inspect work the week of Jan 18-22
- No one needs to be present for inspection
- Inspection good for two years
- Additional erosion projects to be evaluated for 2021 (Ruth and Kristina)
- Focus on the hill by the tot lot – low lying gourds or pumpkins? (Cyndi)
- Other alternatives like native sedges? (Kristina)
- Tree Work
- Stump grinding behind 2250 was successful
- Company slated to come back to reseed grass where truck damaged ground
- Concrete (Cyndi)
- Lower cluster slated to be done in spring 2021
- Need to evaluate new spots that may have arisen due to weathering during winter
- Some damage done to resident property during concrete work in fall
- Cyndi will look into compensation for those areas
- Look for property boundaries to assess ownership of stairs in lower cluster
- Landscaping (Sandy)
- Lower cluster peninsula areas need to be addressed using grounds maintenance funds
- Electric car charging stations – community not ready to install but may be interested in the future
- Glass collection option was not approved by the community
- Community thought we should give composting a try and Sarah Keally offered to maintain it
- Design Review Board (DRB) Application (Sandy)
- Shingle guidelines will need to be updated so they will be included with color palette application to RA Design Review Board
- Annual meeting came to consensus about color palette for house colors and will be included in DRB Application
- Door options and colors still need votes by community
- We can add new colors in future if resident really likes a different color within the Alura color palette
- Community agreed to give residents 10 years to comply with new color palette if approved by DRB
Action/Discussion Items
- Complaints about Garbage/Recycling pickup
- Standalone trash bags being placed in recycling truck rather than trash truck
- Bates suggested moving recycling pickup to Wednesdays but this could be an issue with residents having to put bins out three times a week and increases possibility of people leaving bins out all week
- Decided to leave trash pickup schedule as it is
- Communicate with community about new recycling guidelines to improve compliance
- Look into hiring a second company to pick up recycling on Monday
- Would this be more expensive than hiring a new company to handle all trash and recycling?
- Purchasing a compost bin
- Site selected adjacent to tot lot
- Decided to purchase a bin ($279 at Home Depot) that is designed to have good airflow (which might be better in a shaded area like the tot lot) and is mid-range in terms of size (187 g)
- Update parking list (Kristina, Cyndi, Ruth) to make sure all cars parked are owned by residents of the cluster
- Send out reminders about motorcycle parking in reserved spots, not sidewalk
- Keep an eye out for cars with expired registrations (provide some leeway due to current registration process with DMV because of covid)
- The Cluster wheelbarrow is fixed!!! Located behind Cyndi’s house right now.
- Need to update Cluster guidelines (Kristina will talk to Jessica)
- Dog waste stations not viable given our current budget
- Suggestion to put exercise equipment in place of tot lot or next to it
- Tot lot is used and is an attractive feature to prospective families
- Possible increase in liability
- Compost to be situated near tot lot so another location would need to be selected
- If we have budget to redo tot lot at a future point, we could look for designs to incorporate activities for children and adults
- If RA plans to install exercise circuit around Snakeden Branch loop behind the cluster, see if we can get a stop posted close to the rear of our community
- Not enough money in budget to pursue now
- Native seedling sale to take place in February
- https://www.fairfaxcounty.gov/soil-water-conservation/native-seedling-sale
- Could be an opportunity to purchase native plants for erosion control
- Landscape follow-up
- Possible replacement for cherry tree behind 2250
- Landscaping company agreed to reseed areas where grass did not grow because of late timing of grass seeding work in the fall and the amount of leaves that fell on lawns
Board Members agreed to work with contractors or committees:
- Snow Removal (Mike Peyton) – Kelly
- Landscaping (Chris Hughes) – Sandy
- Garbage Pickup (Theresa Cunningham) – Kristina
- Concrete (Juan) – Cyndi
- Dominion (watchlights) – Cyndi
- Legal (Chesapeake) – Kristina
- Tree Committee Liaison – Sandy
- Community outreach – Kristina
- E-news
- Facebook updates
- Sign
Next meeting
- February 11th
- Upcoming meetings to be held on 2nd Thursday in the month
- Virtual only