Thursday August 12, 2021 at 7 pm via Zoom
Attendees: Kelly, Cyndi, Kristina, Kayleen, Sarah Keally, Sandy
Community updates
Erosion
Swale installation DRB submitted – waiting to hear back
French drain installation along with 2231 path – DRB application in progress Kristina is working on getting pictures and signatures from affected neighbors for the application.
Concrete
Date of service – Tuesday 9/7 Will still need to coordinate with owners doing reno at 2245. Cyndi talked with the company and noted which homeowners will need to move cars. They also suggested other spots that may want to move their cars to avoid possible damage by loose cement flying throughout the process. Board will reach out to 2245, 2247 and 2249 to notify them of the 9/7 date for the sidewalk repair that is happening from 2245 to 2247 that links to the tot lot path as this will block access to these houses temporarily. Also, need to ask owners at 2249 and 2251 if they can move their car so the generator can be put in their spot. The railing is currently in manufacturing, and will be installed by a separate company. Cyndi does not believe the install of the railing will be the same week, but will reach out to get a date of when it will be installed. Once a date has been determined the Board will notify owners of 2245, 2247 and 2249.
Watch light by 2265
Cyndi called but was not able to talk with anyone. She plans to call again to be able to talk to a real representative. She wants to discuss and look at a light that was previously replaced with a very bright light. She wants to see if there are alternatives to the extra bright light. Sandy mentioned a conversation she had with Mike about the potential option of making the lights solar based. Mike has reached out to the RA to see if it is a possibility. Will follow up in the September HOA meeting.
Siding updates
DRB submitted Sandy talked with Erin (new covenants advisor) and Meghan and they believe everything seems good with the DRB application. However, the RA has started a two tier system in which smaller items can be taken care of by the covenant advisor and bigger items go to the RA DRB. However, the RA DRB has the ability to take over any item from the covenant level. To ensure that this does not cause a hold up in the DRB application, Erin has put us on the schedule for the September RA DRB meeting, so that a ruling can be made quickly. Erin asked for some additional items such as community photos and copies of meeting notes. Sandy sent those off and is going to check in to make sure they’ve got everything.
Door updates
Community input? Plan for going forward?
Sandy discussed with Erin the door color options as well as the decorative glass options. She discussed how we are submitting a large number of colors to help future proof the design as it is easier to take colors away from the design guidelines than it is to add more. After presenting her slides they seemed on board with the idea. The current plan is to present at the October RA DRB meeting.
Before the meeting we want to get more community input on doors via a survey. This will help the application move along faster if we have community buy in. Board plans to send out slides and a survey through multiple sources (i.e. email, Facebook, wheelwright website). The board wants to get as much feedback as possible and ensure that everyone has been properly notified.
Sandy also mentioned wanting to clean up our guidelines to reflect things we are actually approved for. She also wants to start looking through all sections of the guidelines to clean up and adjust and update some of the smaller items, like house numbers. Sandy will present these during the October meeting.
One of the larger items she wants to look into is to get bids for garbage bins and front overhang areas. We will probably have to get an architect to draw that up. Kelly will reach out to see if she knows anyone that can help with planning.
Parking lot – asphalt updates
Kristina to present for board/community discussion in September
Landscaping
Issues?
Should we seek bids from other companies? Sandy reached out to Chris and sent him an email covering our concerns about the weight of the equipment and things starting to look dingy. He has not responded. Sandy will try reaching out again.
The board will look into getting bids from other companies. This will help to give a point of reference on the possible cost and see if the community is interested enough for the possible increase. It was also discussed whether personal landscaping should be taken out of the budget and each homeowner will be responsible for the upkeep of their own land. In the past, this has led to overgrown unkempt yards. Cyndi made the point that those who do not have a lawn, subsidize the cost of personal lawn upkeep by paying higher dues for this service. This will most likely be a point of conversation at the annual meeting.
Garbage/Recycling
Issues?
Overall there have been no new issues reported and we have not heard of trash and recycling being combined again. There have been black bags left on the curb from gutter cleanings that weren’t picked up when first put out, but were eventually grabbed.
Tree inspection
Steve and Kerry took Kristina around and showed her the big issues. There are a few high priced items. First is the Oak tree by bus path on the edge of Old Crafts. It is on our property and it is dead and needs to be removed. We are not sure where or how they would get parking spots on old crafts. Steve is looking into it.
A tree in the rear of 2267 is very dead and leaning toward the houses. It is a high ticket item
An oak tree behind 2207 is not large but is completely dead. It is mostly leaning away from houses but isn’t holding up well.
There is a tree near 2231 that needs pruning.
The oak tree in front of 2230 continues to be a concern. They have been keeping their eye on it for the past few years and the arborist feels like it’s not going to get better and it is a large tree on a small peninsula.
There is a large tree on the island in the lower cluster that has branches at the top that need to be pruned. The arborist is not worried about the tree as whole but the tree would be healthier if the dead limbs were removed.
The estimated price is $13,600 but there is an option to take $750 off if they do not remove stump grindings. The neighborhood could use the stump grindings but we need to figure out how they would be transported to the areas that need them. We can also get $1,100 off if we postpone the non urgent work until the winter. We are ok pursuing the recommended work but we need a priority list of what needs to be done immediately and what can be postponed until we can get the winter discount.
Summer community cookout? Postponed due to weather
New date? Board decided to cancel the “summer cookout” due to high transmission rates but may decide to continue with the cluster clean up cookout in October depending on covid numbers in our community.
Dennis has a grill he would like to donate to cluster Cyndi can keep the grill on her back deck for now.
Will collect items for cornerstones during cluster cleanup cookout
Neighborhood donation pickup – Weekend of October 16th
Kristina will look into Lupus foundation or Amvets – on to do list
Annual meeting
Room at RCC has been reserved pending payment
Financials
Continuation of discussion about fiscal health and early planning for 2022 budget.
Next Meeting
- Thursday, September 9th at 7pm