November Board Meeting
Wednesday, November 11th, at 7:00 pm
ATTENDEES: Kelly Fairbank, Kristina Meyer, Aaron Rider, Kevin Wiley, Sandy Mohler
AGENDA
2027 PROPOSED BUDGET
- Draft 2027 budget – Board approved 2027 budget to propose to the rest of the cluster.
- M&M Experts – snow removal – Usual $500 start up fee
- Red Maple Landscaping – Board approved using this company
- Mason & Mason (alt. Reserve advisors) – Board approved using this company
TOPICS FOR ANNUAL MEETING
- 2026 Review
- Concrete repair and addition of accessibility ramps
- Sealcoating and restriping parking lot
- Tree work
- Planting hill outside of entrance
- 2027 Proposed projects
- VCAP (again, sigh)
- Erosion drainage between 2242 and 2230
- Reserve study
- Tree plantings
- Design updates
- EV charging
- 2026 Budget review
- 2027 Proposed budget (no annual increase in dues)
- Outgoing Board members/voting in new members (Katie and Aaron up for re-election)
LANDSCAPING
- Two drainage projects for 2027 – Still waiting on the drawings, we might be looking at alternative companies.
- VCAP behind houses 2246 to 2256
- Estimated ~10K (our share)
- Drainage/erosion between 2230 and 2242
- Estimated ~$4-6K
- Weworka Landscape
- Red Maple
- Yellowstone
- TBD if capital or operating funds will be used.
- Ask Jose at Red Maple about invasive chameleon plant removal
TREE WORK
- Tree work quotes from TreeSmith USA:
- quote_270.pdf
- quote_271.pdf
- Replacement trees – 2027 Spring
- Cherry for 2252 – some discussion on group chat about potential issues brought up by homeowner at 2252. Board discussed concerns but ultimately decided to proceed with the cherry tree
- Black gum for 2207
- 2246 – Sweet Bay Magnolia
EROSION/VCAP PROJECT –
- Adele – Sandy talked to her today, still no movement on delivering the drawings.
- Alternative – Native Plant LD – $135 consultation fee
- Alternative – Yellowstone (Sam is knowledgeable about the program)
ONLINE PAYMENTS/2027 BUDGET
- Quickbooks vs. ACH payments
- Send Kelly’s email to homeowners
ADDITIONAL ITEMS
- EV charging –
- Design updates – redesign of front enclosures
- HOA focused architectural firms
- – https://www.mtfa.net/
- BeeryRio (now part of Moseley Architects)
- Architecture, Incorporated
- Or engineering and architectural firms (offers more standardized specifications for across the board design for entire cluster; tends to be less costly):
- https://tdlengineers.com/about/
- ETC (Engineering & Technical Consultants)
- Kipcon Engineering
- Our reserve study company may be able to help
- Request precedents from RA (if any)
- Website
- Kelly/Aaron website working group – possible plug-in $49/year
FINANCIALS
NEXT MEETING – Annual Meeting Monday, December 7th