Thursday, June 10, 2021, at 7 pm via Zoom
Board Members: Kelly, Kristina, Sandy, Cindy, and Ruthie
Residents: Matt and Sarah K
Community updates
Door Styles – Sandy
RA wants residents to pick what they desire so Sandy drove by newer construction to get a sense of the current market; aim to keep it simple. We need guidelines because RA won’t let clusters eliminate them.
Question from residents: Why are we changing the guidelines now? Answer: We are updating the siding colors so the door colors need to coordinate with new siding colors. We are going for a more universal style and expanding brand choices so residents can take advantage of sales.
New door options will include different door material options (i.e., steel, wood, fiberglass, etc.). We plan to include glass panel options. New options will mimic what we currently have – flat panel – and add in divided two-panel option (¾ glass and ½ glass), all glass option, and a craftsman style door with one glass panel at top.
Do we want to include privacy glass options (i.e., frosted glass, simple privacy glass, satin etch) and art glass option as long as it is simple? Sandy will present glass styles at next meeting.
Colors – Sandy
How many colors? Goal is to make the colors subtle or pop if wanted, and allow for individuality. Ask Meghan if 18 door colors is too much before completing the DRB application. If RA thinks 18 is too many, the board will reduce color palette.
Do we want to include a wood grain option? Popular but limit to one manufacturer and one color.
DRB applications update – Sandy
No news from Meghan but application is available online to be downloaded. We can bundle the changes for trim, siding style, and colors together. After DRB application is sent to RA for changes to the siding, we can work on DRB application for doors.
Landscaping – Kristina
We can use proposal from Hemax as base to fix non-compliance problem. Otherwise Hemax proposal is over our budget.
Concrete – Cindy
Do we have a date scheduled for the work? Juan got back to Cindy and said we can get railing on the left side of the stairs by for same amount as proposed for the right side. Once we have decided, we can circle the options we want in the proposal, sign and then submit the contract. A 40% deposit is required if we want to proceed and the work will be scheduled 6-8 weeks after the deposit is received.
Parking lot & asphalt updates – Kristina
Kristina contacted Brothers Paving and Concrete Corporation for another 3rd opinion and they are coming out next week. No new updates otherwise. Kristina can update everyone at the next meeting.
Erosion – Kristina
For drainage and erosion solutions, Hemax quotes were complex engineering solutions and out of our price range. Suggest contracting with Jose’s company for the French drain.
To address RA non-compliance around the rock swales, we can use plants suggested by Hemax to submit to RA and strategize on what we can do as a cluster to save money. Kristina will ask Hemax to line item landscaping installations so we can pick which areas we really need to focus on.
Landscaping – no updates, begonias went in and look good
Garbage/Recycling – no updates
Trees – inspection aim for late July or early August, after cicadas are gone
Other topics?
Neighborhood donation drive – Kristina wrote to Cornerstones about working with them, aim to hold it weekend before the Fall Cluster Clean Up (October 16th).
Communicate events sooner rather than waiting until it gets closer so residents can plan ahead. October 23rd was proposed as the tentative date for Fall Cluster Clean Up.
Summer community cookout scheduled for Sunday, August 1st.
Financials
Treasurer expressed budgetary concerns as to how we will be able to afford the upkeep of the neighborhood. Board suggested communicating with the cluster about participating in cluster cleans ups to stave off costs. Other options include a special assessment or raising dues.
Other financials were discussed.
Next Meeting
July 8th at 7 pm via Zoom.