Thursday, March 10, 2022 at 7 pm via Zoom
Attendees: Kristina, Sandy, Kelly, Cyndi, Kayleen, Karen
Community updates
Design updates
- Doors/Decks/AC unit DRB’s
- Updates on DRB submission? No Updates
- Architect for garbage enclosures
- Satish – walk through? Updates? Working to send in doors and decks DRB to RA first and then will start this process.
- Speed bumps – Kayleen
- Quote for 1 or 2? To have speed bumps in one location it will be $223 plus shipping. For two locations it will be $447 plus shipping. Will follow up with the company to get instructions on how the speed bumps are removed to make sure it won’t be destroying the parking lot.
- Parking Lot
- Oil prices: It appears that asphalt base index for January 2022 was $525/liquid ton. Currently $745/liquid ton. Probably cost us an extra ~$15,000 if we were to repave right now. This will likely go up.
- Here is oil price outlook according to Car and Driver
- GasBuddy released a statement about this weekend’s milestone saying that, while international sanctions that are crippling Russia’s crude oil exports are one cause of the price spike, that’s not the only reason GasBuddy expects fuel prices to continue to rise.
- “Seasonal factors including increased demand for gas, refinery maintenance and the switch to summer blend gas, on top of current geopolitical tensions, could propel prices upward of $4.25 per gallon by Memorial Day,” the group wrote in a statement. On the bright side, the company’s 2022 Fuel Outlook predicts prices will start to slope downward after that, with a national average all the way down to $3.78 by December 2022. That number used to seem high, but it’s all relative.
- The patch work from Fall cleanup seems to be holding up well. We can use that to fix some spots or the normal cold patch for bigger areas. Hopefully this will hold us over until prices go down.
- Pavement Design, LLC: what is included in parking lot assessment:
- Condition survey and evaluation of pavement
- Pavement condition index rated as per US Army Corp of Engineers
- Obtain inventory information
- Information relevant to pavement sections gathered based on the construction of the property
- Involves meeting with maintenance staff as well as observing traffic conditions/patterns
- Reports including analysis and pictures
- Inventory report
- Aerial image report
- Pavement condition index report
- Network maintenance report
- Network summary report
- Maintenance and repair report
- Recommendations
- Inspection schedule report
- Budget planning report
- Review of final assessment with client
- Will take time looking through and deciding. Since we are holding off on the parking lot we have some time.
- Condition survey and evaluation of pavement
- Reserve Study
- Update
- Reserve study to help determine timeline for parking lot (i.e. can we eke another year out of it?)
- Asphalt is a big part of the studies. The study in 2007 had a significant portion for asphalt. Holding off on proceeding with the parking lot makes sense until the reserve study is done.
- All of the proposals look about the same. One more has been thrown into the mix but we are seeking a proposal from the company that did our 2007 study. We would lean towards choosing them if their range is in line with other proposals.
- After all proposals are received they will be sent to the Board to review so a decision can be made.
- RA’s next meet and greet
- April 11 Meet & Greet to Cover Site Lighting
- The impact of Fairfax County’s new zoning ordinance modification on site lighting in Reston
- Dominion Energy’s initiative to convert to LED light sources
- Reston’s Design Guideline for site lighting in clusters
- The design review process for site lighting installation and replacement on cluster common ground, to include review of the ‘photometric plan’ requirement stipulated by the applicable site lighting Design Guideline
- Cyndi plans to attend. Kristina will try to attend.
- Electric Car Charging
- Any updates? Some inquiries have been sent out. There are a lot of options out there which could be good from a competitive standpoint. Cyndi is also working on gathering information to see which do residential versus just business areas.
- Tree work – Cyndi
- The trees near the path to the woods have some trees that are almost touching the ground. Is this something landscaping could take care of or would we need JL to handle it?
- Nothing is impeding the path, so it may not be worth the cost but it will be mentioned during the next walkthrough
- Kerry mentioned a tree that is overhanging his deck. It may have tipped over from the ice storm. It is significantly hanging over. He talked to JL and they said they need to take a rope and try to stand it back up. He will need to talk with the tree committee to determine what needs to be done and to get a bid.
- Landscaping – Sandy
- Bus path – done! (still some wood chips left – ideas?)
- Updates?
- We plan to spread them where they are. It is such a muddy area that a deeper and wider path may be better.
- Emailed Chris – they ran out of mulch and they are coming back 3/11 to finish.
- Getting the neighborhood into parking compliance
- Sent an email directly to everyone who has not registered with the cluster. Only one person has responded so far.
- Next step is to put flyers on doors. We could also put flyers on cars parked in neighborhood that aren’t in our database.
- Cluster Clean – Up – Saturday April 30th
- Roll away dumpster – need to schedule with Bates – should we park in a couple of lower cluster parking spaces?
- Hazardous waste pickup – 2 weeks before? Saturday April 16th?
- Donation pickup – ideas? When? Should we go with Green Drop again or look into other options.
- We could Rent a Uhaul van and load it up and then drop it off at the Green Drop at Fox Mill. However, we would need to communicate with Green Drop to make sure they can accommodate what we bring.
- Project ideas?
- Planting natives on slopes to help with erosion?
- Reston Association is having a native plant sale and pickup is Saturday April 23rd. Reston Association Native Plant Sale
- Board will look through to see which ones they think will look nice and would work in the area. We should move fast so that inventory doesn’t run out.
- Other ideas?
- Rebuild the benches throughout the cluster
- Paint or stain the trash bin that was built (Oxford Brown)
- Patching asphalt
- Double checking the stairs to see if there are additional boards that need to be replaced
- Cluster cookout?
- Shopping for food/supplies
- Erin Gable (Wheelwright Covenants Advisor) has offered to attend a board meeting
- Did we nail down a time and topic?
- Shed enclosures and size and design. Schedule for May
- Non-Board Meeting with an open forum to ask questions. Send out a newsletter seeing if there is interest
- Did we nail down a time and topic?
Other
Traffic Cones
- approval to order 6 traffic sticks for $120
Concrete
- Trying to schedule a walkthrough in the next month
- Near Jill’s house, the sidewalk in front is starting to lift up and form a lip. It’s about an inch taller than the pad next to it.