Board Members in Attendance
- Heather Maddox, President
- Dennis Schulte, Director
- Elliot Wild, Secretary
- Matt Keally, Director
- Manuel Torres, Treasurer
Also in attendance: N/A
Old Business
- Website. The Board decided to hold off on doing a demo of the website until all Board members were present. Access –who resets/approves users? The Board had a lengthy discussion concerning security of the site.
- Parking Registration Form. The Board examined and discussed an online form Heather had put together. The form appeared very well put together. The Board debated the need for such a form and how the community may receive such a form.
- Tree replacement/health bids. Manuel shared that we had approximately $6,000 left for tree maintenance. And $1,200 for tree removal. The Care of Trees quoted $980 to remove two troubled trees behind Mike’s house. The Board will explore the possibility of JL removing them and also taking care of the logs they left behind from the last work they did. The Board voted 3-1 in favor of fertilizing the three large oaks lining the entrance to the community at a cost of $425.
- Winter Weather Service. The Board voted unanimously to hire Frontier as the provider for snow removal service.
- Parking lot resealing bids/concrete work-assigned to Elliot. Dennis did some research, and it seems like grinding and milling parking lots is typically only done about every 15 years. Our last milling was done around 2008-9. Elliot will still get a sealing quote from ProPave and at least one other competitor.
- Cluster Cleanup Follow-up. The Board discussed the success of the spring cluster cleanup and the excellent job done by the social committee. The Board also discussed the supplies owned by the Board, and that there were not enough out in circulation to bother creating a tracking spreadsheet. Heather put together a shopping list in an effort to streamline the shopping for future Board/Social Committee members.
- Erosion control-look at areas and revisit in fall. The Board also discussed things which could be done to proactively mitigate erosion, such as trimming low limbs on trees near erosion sites.
- The Board discussed how frequently registration tags should be checked in the community and how that should be handled.
- A resident requested the Board conduct an audit. The Board discussed the possibility and how much it might cost. The Board agreed that this was worthy of pricing CPAs and considering at a future meeting.
- Tree Replacement. The Board agreed to consider bids from multiple tree replacement services. RA requires Wheelwright to replace 8 trees. The Board will vote via email.
- Intuit- Financials. Intuit has indicated they will begin charging a monthly fee to the Cluster. Manuel and the Board are going to look into other services.
- Dennis suggested we discuss cords and buried cords at the next meeting. Heather shared that she spoke with Comcast, and that they have already been the community and will be working to rectify the unburied cord situation.
Next Meeting
The next meeting will be on Monday, June 6 th , 2016, at 8:00pm at Elliot’s at 2274 Wheelwright Ct.
