Agenda
- Board Decisions on Division of Labor for 2023
Snow Removal (Mike Peyton)
-Kelly will keep this for the coming year.
Landscaping (Chris Hughes)
-Sandy will keep this and will work on the DRB’s first before she dives into lower cluster redesign; she’s hoping to get others in the cluster included, particularly those who live near lower cluster.
Garbage Pickup (Theresa Cunningham)
-Jade or Joy-Decide who might like to pick this up at next meeting
Concrete (Juan) –
-Cindy will keep this.
Dominion (watchlights)
-Cindy will keep this, but is having trouble with hearing back from Dominion and may need a back up. (Note: Kristina followed up with Dominion on the lights that are out in front of 2220 and 2228; orders were put in and lights seem to be working now. Kristina will be backup in case Cindy needs help calling Dominion; Jade can backup)
Legal (Chesapeake) – Kristina
-Kristina holding on this one.
Parking – keeping an eye on suspicious vehicles, trying to update cluster vehicle list
-Jade will take this on.
Tree Committee Liaison – contact with the tree committee (reports on tree trimming/removal updates
-Jade or Joy can take on being the liaison
Note: We need to be supportive of this group to ensure this group can move along at a steady pace.
Community outreach
-E-news
-Facebook updates
-Sign
-Kristina will continue with this. (After Action: Request for Jade or Joy to help with bringing the sign for the neighborhood; Jade can help if shown where and what to do )
Erosion
-Kristina will continue with this.
Parking Lot Repair/repaving
-Shelve this one until we meet with Mason & Mason again
House Exterior Redesign – Sandy
-Sandy will hold onto this one, especially as we work through DRB’s.
2. Reserve Study
-Updates
Corrected numbers?
Waiting on updated numbers and Kelly is coordinating.
-Do we have a meeting date?
Not yet, TBD.
3. Next newsletter – to go out late this week or early next week
-Results of the annual meeting survey
-Electric vehicles charging stations
-Statistics
-Recruit for EVCS working group
4. Parking
-Reminders: Be a good neighbor and remember that we have limited parking; following the parking rules is a simple way to be respectful and considerate of all Cluster residents. We want to keep this simple and would like to avoid parking passes or towing unnecessarily.
-Park in your reserved space first, additional vehicles can go in any unreserved spot.
-Additional vehicles beyond 2:
-Lower cluster can park 1 or 2 additional vehicles by the Little Free Library, any more need to go on Olde Crafts.
-Upper cluster can park additional vehicles on Olde Crafts.
5. Garbage/recycling
-Reminders:
Include the garbage and recycling pickup schedule as well as yard waste pickup.
Glass cannot be recycled by Bates. Glass either needs to go in regular trash or Purple bins at the South Reston Park and Ride
Recycling cannot be put inside plastic bags and plastic bags need to be recycled at the grocery store.
Bulky, large items that cannot fit in your trash can should be reserved for Thursdays pick up. If you are unsure if your Bulky item (Ex. Mattress) can be picked up, please call Bates in advance to confirm their ability.
6. Design updates
-Stairs are COMPLETED! Huge, huge shout out to Sandy for organizing and constructing these stairs with the help of community members.
-Next design updates on the docket?
Upcoming next is finalizing the door DRB with Reston. Sandy is working to layer our DRB improvement requests to ensure we get all of the smaller (Ex. House Numbers) approvals finished before the larger, more complex redesign of the garbage bin enclosure.
7. Landscaping
-Issues?
No known issues at this time, per Sandy.
-Design plan for lower cluster island?
Sandy is hoping to do this in tandem with some lower cluster residents later this year.
8. Erosion
-Contact a few companies about erosion work behind 2250-2254, possibly 2258-2262
After Action: Kristina will be following up with a few companies to look at this. (Note: She would like to be able to potentially apply for the Fairfax Water Grant to help with this cost, if our grant is accepted. Application due date is around May 15th. )
-EV charging stations
Received legal advice from Chesapeake Law Group
-The important points were:
Right to charge act of 2020 does not mean that Wheelwright cluster has to approve individual chargers for reserved parking spaces since these spaces are not owned by the homeowner but rather the cluster
The articles of incorporation in our bylaws would need to be modified before we could install common use chargers on our common property
Discussion– Any objections to amending our by-laws for this?
Sandy- Until we know specifically what we, as a cluster, know what we want to do with EV charging stations, I think we should hold on amending by-laws.
Cindy-Do we understand what an individual homeowner putting in their own charging station would mean for the community? We should make sure we know how to write that up in the by-laws.
Kristina- Agreed, the by-laws need to be updated, but let’s reach back out to the Chesapeake Law group to be sure we understand how to actually modify our articles of incorporation and what this means long term.
Sandy- Maybe it’s not the worst thing to hear what is happening in other clusters and understand how other clusters are making these changes over time. In order to create more ironclad and intentional rules in our by-laws, maybe we learn from other clusters’ mistakes and hold for now? We have a lot we’re working on now in the cluster and this doesn’t seem to be the most pressing item we’re facing.
Kristina-Agreed, let’s see what happens with the other clusters who go forward.
Sandy-Agreed, let’s see what happens and how the Reston Association is handling this. We can benefit and save some money for our cluster this way.
Cindy-Agreed, let’s enjoy the benefit of the cumulative knowledge that Reston Association is getting on EV Charging Stations as other clusters are working on.
Decision– We will hold on amending by-laws for now while we watch for additional progress on this from Reston Association and other clusters.
9. Treasurer Laptop and QuickBooks Need
-We need to appropriate money for a new Wheelwright Cluster Laptop, at minimum, as the previous one has died, and ideally a new cloud-based Quickbooks annual subscription for treasurer’s use. If we update to the new Quickbooks, Kelly has agreed to transition previous Quickbook information and will manage this transition for the Cluster.
Decision: Board members agreed to move forward with the laptop now and get remaining board member approval on QuickBooks subscription via email before the next board meeting.
After Action: Kelly will order new laptop
After Action: Jade and Joy will provide feedback on Quickbooks Annual Subscription via email.
AdHoc Agenda Item
After Action: Kristina will follow up with our Legal Council and Reston Association to confirm what specifically we need to put on our towing enforcement signs should we need to resume towing regularly.