Wheelwright Cluster HOA

August Board Meeting

Tuesday, August 13th, 2024 at 7pm 

ATTENDEES – Kristinia Myers, Kelly Fairbank, Sandy Mohler, Cyndi Hartman, Aaron Rider

AGENDA

EROSION

1. VCAP project updates
2. Adele has been in talks with Judy from Soil and Water Conservation District to maximize our rebate – she is trying to break our project into 2 with final submission on September 1st. – She has been contacted and hope to hear back soon.

TREE WORK

1. Tree behind 2276 slated for removal – morning of August 23rd
2. The row of 5 cars at the bottom of the cluster will need to be moved.
3. Tree inspection will take place the same day in the afternoon.
4. Board agreed last meeting to replace the poplar that was removed on the upper cluster island with another tree and replace the hemlock in the lower cluster with a pollinator garden facilitated by Rose Robinson at 2272.
5. Rose and Kristina met up to talk about her ideas in late July.  Rose has been in talks with:
6. Earth Sanga, Monarch Teacher network and Virginia Plant Nations Society
7. 12 ft diameter space; 2 types of milkweed; need to level with either a retaining wall or surrounding trench for drainage
8. Earth Sanga for seedling donations
9. Recommendations for tree replacement in upper cluster island
10. First year tree credit through Chris
11. Looking at placing the new tree on the west side of the island.  Sandy will work with Chris on a recommendation on type of tree and placement.

DESIGN UPDATES

1. Front sheds – pro bono architect at RA – No updates
2. Amber white –
3. Distinguishing if there is a difference in shades from one manufacturer to another

REPAVING

1. DRB decision about lower cluster island removal with conditions
2. Fire marshall update – no need to obtain a permit since the length of the fire lane will not change significantly.  The Fire Marshall (Michael Paruti  ::  assistant fire marshal/Engineer III  ::  ENGINEERING PLANS REVIEW BRANCH) requested that we send over the landscaping plan prior to construction and pictures of the island after the construction is finished.
3. Landscaping plan for lower cluster
4. Jen Ren, neighbor at 2245, has been commissioned by the board to design a feature for this space
5. First plan was submitted – replied back with a few suggested changes
6. More variety & some non-natives in the mix to increase flexibility for changes and add some tidier, showier blooms
7. Changes implemented – waiting for board to approve Wheelwright Plants_v2.pdf
8. Board approves the design and Kristina will submit to Reston Association.
9. Scheduling for repaving:
10. Taken off schedule for beginning of September.  Will put us back on when we get final approval from RA

LANDSCAPING

1. Concerns brought up with Chris
2. Address how close mulch is to trees – still seeing mulch mountains burying the base of the trees – Chris said he would talk to his crews about this – they shouldn’t be making mulch mountains around our trees.
3. Mowing – is it any better?  Still seem to be coming biweekly – Greenspace was supposed to be coming weekly and weren’t.  We need to figure out how we can get a credit for this.
4. Herbicide treatment letter is still arriving AFTER treatment.  It says specifically in the letter to keep children and pets off the turf areas for 3 hours.   Chris said he would work on this.
5. Soil testing updates?  Are other areas being tested?  Cost of treatment? – Christina will talk with Chris on these questions.
6. Front entrance – Starting to look shabby, talked to Chris about having his crew clean this area.
7. Will look at getting some bids on landscaping to see what is on offer and cost.

PET ISSUES

1. Signs
2. Signs have been placed.  Place a sign by Karen Bessle’s side yard.

ADDITIONAL ITEMS

1. Important Dates
2. Newsletter before the end of August
3. Repaving sometime in September
4. Covenants Outreach Event on Association Finance – August 26th at 6 pm – Christina and Kelly will be attending
5. Cluster clean up – Saturday, October 26
6. Hazardous waste – Saturday, October 12
7. Greendrop – Saturday, October 19
8. Roll off dumpster – October 26 & 27
9. 2025 budget proposal and review November
10. Annual Review of reserve study – review November
11. Intentions for 2025 – Aaron and Kelly are planning on another term.
12. Online payments? – No updates

FINANCIALS

NEXT MEETING WEDNESDAY, September 11th, @ 7 PM