Wheelwright Cluster Board Meeting Minutes – October 2022

Thursday, October 13, 2022 at 7 pm via Zoom

Community updates

1. Repaving parking lots – asphalt alternatives
   • Benjamin Phillips – update – recommends against TrueGrid
   • Will wait until reserve study is done to make any decisions

2. Reserve Study
   • Mason and Mason – updates?
     • No updates. 
   • Still planning onsite visit this month?
     • Have not heard if this is still happening. 

3. Speed bumps
   • Feedback so far?
     • There is positive feedback and it seems to be slowing people down
     • Drivers seem to be more conscientious. 
     • Haven’t noticed any increase in road noise
     • 2248 homeowner mentioned that she thought the speed bump was too severe. Explained that the reason for the one we chose is so that it can be removed. 
     • When the speed bump is at an angle from shifting it can be a little more jarring

4. Concrete
   • Completed this week.
     • Traffic cones will be picked up

5. Watchlight by 2260 – still strobing?
   • Cyndi called it in

6. Trees
   • Walkthrough was Monday 10/10
   • Update from Mike?
     • 2215 – thinks that taking the limb off would not be good for the tree and thinks that the branches would not cause property damage
     • Steve’s tree – will put in quote
     • Dead tree  in woods – bottom of cluster – very large oak that is dead – by Nathan’s house that recommends topping off
     • Big tree behind Mike’s that is on our side of stream
     • Behind 2217 – it was cut down, 25 ft spar, push it over
     • Tree that is dripping sap near 2254 may need to be pruned. The tree seems to fit the spot well but may need to be maintained more.
   • Trees to plant: 
     • Eastern Redbud in front of 2261- the Red bud is the one that would go in the small peninsula by 2261 – 25 gallon (which I believe would be somewhere around 6-8 feet tall) – $339
       • Approved for $339
     • The Red Maple would go by 2228/2230 and there are a few choices:
       • Frank’s Red: Taller at maturity (50′ high and 40′ wide) Grows faster and is pyramidal. 2″ caliper bnb (balled and burlapped) $300 (I believe this would be 10-12 feet tall at the start)
       • October Glory is smaller (30′ high and 20–25 round) and rounded.  2″ bnb is $380 (also, probably 10-12 feet tall)

• Possibly a 2.5″ caliper tree of either maple but he’s not sure he can move it and will only know once they see it.  It’s probably around 12-15 ft tall.  It would be an additional $150. 
• Sandy suggested the larger 2.5” caliper version of the October Glory
  • Approved for $530

4. Do we still want to reach out to other tree companies for smaller tree trimming?
   • Sandy will look at other companies and get a few bids

7. Design updates
   • Comprehensive deck, door number, ac unit updates were approved by Reston – awesome job, Sandy!
     • Waiting on clarification on if those without Trex staining can stain their deck a natural color and if clear stain is approved
   • Garbage Bin enclosures
   • Door colors and style

8. Landscaping
   • Issues?
     • 2246 owners – were their issues resolved
       • Chris reached out and resolved their issues to their satisfaction

9. Parking 
   • Sandy repainted parking space for 2270 and 2274 residents
   • Formal request to move Cyndi’s space
     • Concern that the snow will be pushed there during plowing because it is near the drain. It could potentially block the space. 
     • Will need to reach out to the owner of the car currently in the spot.  
     • Will follow back up on approval during next meeting
   • Put signs on 4 cars that are not registered with the cluster.
     • One person registered their car
     • One car has not moved and the note placed on their car has not been moved. Will need to decide what action to take. 

10.  EV charging stations
    • Started working on putting together some guidelines
      • Working to get clarification on whether the spot is owned by the Cluster or by the homeowner. 

11.   Cluster Clean-Up (Saturday, Oct 22nd)
    • Set up coffee in front of LFL (Kristina will stay until ~10 am)
    • Redo stairs in lower cluster
    • Plant more bulbs?  Lycoris squamigera or Magic Lily?
      • Need to order
    • Tree removal?  Tree trimming (tree behind 2258)
    • Cluster cookout
      • Set up in the lower cluster
      • Food for cleanup
    • Schedule county voucher and roll off dumpster

12. Other
    • Manhole was broken and shifted in lower cluster. The county said that they have fixed it. 

13.  Other Important Dates
    • Hazardous waste pickup – last weekend
    • Green Drop (schedule u-haul) – this Saturday, October 15
    • Annual meeting – December 5th
      • Get thoughts on parking
      • Hoping to have walkthrough done with Satish
      • Board openings

Financials

Next meeting Thursday, November 10th