Thursday, November 11, 2021 at 7 pm via Zoom
Attendees: Kelly, Kristina, Cyndi, Sandy, Kayleen
Community updates
Fall Cluster Clean up – how did it go?
Around 14 houses were represented during the cleanup. It was a great turn out and we were able to be successful with the projects we wanted to complete. Thank you to everyone who helped out.
Erosion
French drain and access path – completed. Checking with Eddie/Jose on whether grass seed was put down or if that still needs to be done – he is putting down straw instead
We may need to circle back in the Spring and see if anything else needs to be done with area and possibly plant grass or ivy.
Watch light updates? 2265 replacement and 2215 blinding lamp
***New work orders submitted 10/4. Keeping an eye on 2265. Update: resident at 2269 sent email about blinking watchlight on his corner – may be the same lamp?
There hasn’t been much success in getting Dominion to come out and look at the issues we are having. Or if they do the problem seems to come back shortly after. There is also still the issue of the lamp without panes. Kristina will reach out to Erin to see if the RA is able to assist.
Deck renovations – materials and colors; Door colors and styles; new approved siding colors/trim capping
Community outreach – sent out via hard copy Wheelwrighter, email, and updated tap on website
DRB -Deck guidelines will be mentioned during the annual meeting, but we are not expecting to have a full discussion. Information materials have been sent out but no one has addressed any concerns with the proposed changes.
Tree work/Tree committee
Steve Weissman has resigned from the Tree Committee. Mike Pendleton is thinking about signing on and acting as chair of the committee. Jeffrey Cai and Kerry Wingell will continue on as members of the committee
Scheduled work with J&L on December 11th – will be coordinated and carried through by the tree committee members – Board will be available if needed
The tree committee will be responsible only for the trees in the neighborhood that pose potential hazards to life and property – this may include removal of trees, topping trees or pruning back trees that are intrusive and potentially destructive to property.
The board will be responsible for smaller trees in the neighborhood that require aesthetic pruning/trimming as these fall into the category of general landscaping. If one of these smaller trees needs to be evaluated due to possible danger to life or property, it will then be referred to the tree committee.
Precarious tree behind 2224/2226 – Awaiting call from Peter at J&L trees to ask some questions and get an official quote for bringing down the tree. Tree Committee to get a second (and maybe 3rd opinion) from another company.
One company quoted $2,700 and said they would be able to take down the tree immediately.
Parking lot
Reached out to Jay from RA – have not yet heard back, probably a long shot
Also waiting to hear back from Pavement Designs, LLC
Landscaping
Issues? There have been some issues with work being done on houses that didn’t request work to be done.
There have also been concerns about grass seed being laid and then the landscaping company coming and using the same space to stage materials, ruining the previous work that was done.
Swale installation has been completed.
Garbage/Recycling
Issues?
Annual Meeting – Monday, December 6th at 7 pm – via Zoom
Accomplishments – 2021
- New siding specifications and color, trim capping expansion to all houses and color adjustment
- Concrete sidewalk repair and addition of railing railing
- Drainage control behind houses 2245 to 2249
- Access path added for row of houses 2217-2231
- Updating design standards for
- Front doors
- Decks
- A/C units
Goals for 2022
- Replacement of parking lot – speed bump? Speed bumps tend to get damaged during snow removal. Board will look into temporary options to see if there are any that can be removed when snow is expected.
- Erosion control perhaps behind houses 2256-2250
- Reserve study
- Front sheds
- White trim options
- Parking in the cluster – enforcement of:
- Registered cars only in the parking lots
- Up to date tags
- Limit number of cars per household to 2 in parking lot – possibly have hanging parking permits
- Parking on parking pads in lower cluster (remind those in lower cluster to report illegal parking)
- Give people deadline (3-4 months)
Financials
- P&L
- Customer balance sheet
- 2022 budget
- Reserve study