Wheelwright Cluster Board Meeting Minutes – August 2022

Thursday, August 11, 2022 at 7 pm via Zoom

Community updates

1. Design updates
   • Decks DRB – waiting for review date 
     • Sandy will follow up to see when we will put on the schedule
   • Garbage Bin enclosures – Still need to schedule with Satish?
   • Stucco update has been approved by RA
     • There was some back and forth over some of the language, but it is approved
   • Door colors and styles
     • This has been started but the focus is on finishing current projects first. 

2. Repaving parking lots – asphalt alternatives
   • Kristina reached out to get a quote and answers about TrueGrid Paving System
   • Heard back regarding companies in our area that have installed TrueGrid. 
   • Talked with Benjamin Phillips of Phillips C&C
     • He has installed truegrid a few times
     • He would like to setup a video call where we can discuss things and ask questions

3. Reserve Study
   • Mason and Mason – updates?
     • Have not heard anything since sending back the questionnaire. Kelly will follow up

4. Speed bumps
   • Update on purchase of removable speed bumps?
     • Will purchase on the week of 15th

5. Concrete
   • Update on scheduled work?
     • Have not heard back with multiple follow up emails

6. Trees
   • Tree committee – date for walkthrough? Still needs to be scheduled
   • Current tabulation of trees for inspection
     • Most urgent:  tree that was struck by lightning behind Karen’s house
     • Large oak in front of 2254
     • Elm tree in front of 2248
     • Tree with heavy low branches behind 2258
   • Trees to plant: 
     • Order in September or October
     • Red maple in front of 2230?
     • Eastern Redbud in front of 2261
   • Reaching out to other companies for pruning/trimming of smaller trees – after walkthrough
     • Tree by 2259 is growing over the sidewalk. Will reach out to homeowner to look into pruning the tree

7. Landscaping
   • Issues?
   • Fall grass treatment
     • Sandy reached out about prices. Chris says he has prices for next year
     • Sandy is ready to send out the prices to the cluster. 
     • Last day to fill out the form is September 1st

8. Erosion
   • Area behind 2243-2251
   • Some grass is growing – will add to common area seeding and aeration and pay with erosion budget
   • We still have some left in the bank for erosion – do we want to do another hill for the fall cluster cleanup?  2250?  2258?
     • Save for the spring cleanup so that we can buy from RA and get native plants
     • Will do more research about how to handle the erosion since it is a steep hill

9. Parking 
   • Homeowners at 2270 would like their parking space moved to the very end – how to make this happen
   • Homeowners who did not have cars registered – 2 left – trying to get in touch with these homeowners
   • Sign on car that has no known owner

10. RA Board, Cluster, & Committee event –
    • invited chairs from each RA Board Committee, Advisory Committee, the Design Review Board, as well as one (1) representative from each RA Cluster or Condominium Association on Monday, July 18.
    • Enforcement of cluster standards
      • Can have a walkthrough by RA once a year
      • They are heavily reliant on the complaint system
        • Complaint can come from the board or an owner not on the board
        • If the homeowner does submit a claim, copy the board so that the board is aware of the situation
        • If a complaint is filed, the homeowner can request a copy of the complaint and the person who filed the complaint will be listed on it
          1. The board could also do walkthrough and cite
          2. If that is a route the board would like to take we should wait until all of the guidelines are updated. Some people may be holding off on updates because they knew a new standard is coming
    • Community forum
    • Reason for increase in dues every year is largely the pools.

11.   Newsletter
    • Fall Lawn care
    • Cluster Clean up – date October 22
      • Fill more spots in the asphalt to get us through the winter. Still have some materials leftover from spring
      • Work on the benches
      • Plant more of the purple flowers in the neighborhood. They bloom at a nice time and seem like they may be more deer resistant than some of the other flowers
    • Hazardous waste pickup – date October 8th
    • Donation? October 15
    • Other topics?
      • The street light near 2260 has been out for 2 months
    • Maybe mention the annual meeting? December 5th

Financials

Next meeting Thursday, September 8th