Thursday, February 10, 2022 at 7PM via Zoom

Attendees: Sandy, Cyndi, Kristina, Kayleen, Kelly, Antonella

Community updates

Design updates

1. Doors/Decks/AC unit DRB’s –
   • Where are we?  What is the goal?
   • No changes since last meeting. Work is still being done on the DRB. 
2. Deck enclosures, exterior light fixtures, house numbers
   • Where are we?  What is the goal?
   • Working to finish the Doors/decks/AC units and then will shift focus to these items.
3. Architect for garbage enclosures
   • Timeline? Satish sent a proposal and picture of what he was envisioning for the enclosures.. It has a translucent panel over the walkway and opens up the shed. There are possible concerns with snowfall weight and drainage. Also if the size needs to be increased to help with airflow.
   • Satish wants to get together with Sandy to walk around and look for free. Then he would charge $85/hr with an estimated hours of 40, the total would come to $3,400. 
4. Speed bumps – Kayleen
   • Received initial information package. Will get a quote for one and two speed bumps. If we just do one it would most likely be near the little free library. If we do 2, then one would also be added near the front of the neighborhood. 

Parking Lot

1. Resurface, Inc. – received bid

JW22-0023 Wheelwright Cluster HOA PROPOSAL 0222.pdf

2. From Burt at Pavement Design, LLC:

The cost for the pavement evaluation is $3,000, the cost for management is $2,500.  The management includes the bid package sent to contractors with specifications for the work as we found during the evaluation process.

After receiving the bid results back from the contractors we will send you the bid summary and discuss the results with you..  Once a contractor is selected we will meet with the contractor and yourself and representatives from your association for a pre-construction meeting at Wheelwright Cluster.  The work will be discussed, areas and boundaries identified and marked, dates and times for the work and answer any questions anyone may have.   A final inspection of the completed work with the contractor and yourself.

Also, regarding preparation for electric charging installations:

Yes we have installed many conduits under the asphalt pavement or concrete sidewalk or concrete curb and gutter for future use for both electric and irrigation systems.  We install them and cap them off, then mark the locations.

We work with Marriott International across the country and all the hotels are beginning to have electric stations, however the car manufacturers are the ones that are installing the parking stations, we assist in planning the location and if work is taking place and conduit is needed we have the paving contractor do the installation.

• They were recommended by another cluster. While it may seem like hand holding it helps to ensure that a capital expense this large is taken care of properly and will last. Kristina will get more information on what is included in the $3,000 evaluation cost. 

• When looking at quotes and evaluations for milling and paving the whole 4 inches,it seems as though doing the 2 inch mill is standard. The bottom 2 layers typically last longer than the top.

3.Reserve Study – parking lot inquiry? Will circle back next month

Reserve Study

Mason and Mason, Capital Reserve Analysts, Inc – company recommended by our law firm Kelly wants to take one more month to research before making a final decision

Electric Car Charging

1. Falcon group (advisors) – ~$5000

2. Cluster standards

3. Planning for the infrastructure when we redo parking lot

4. Tax incentives

5. RA – guidance packet for clusters

6. Who wants to field this? Cyndi

7. Reserve study

8. Is there an option to add spaces in the medians and cut out some of the space that is just mulch?

Tree work – Cyndi

Large oak in lower cluster removed and stump has been grinded

Trees whose branches have suffered from the weight of snow – Chris?

Trees near the path to the woods have some trees that are almost touching the ground. Is this something landscaping could take care of or would we need JLL to handle it?

Landscaping – Sandy

Bus path Chips have gotten blown away and need to be put down and plumped up. 

Getting the neighborhood into parking compliance

Last newsletter urged residents to become compliant

Next step – will send email directly to people who have not registered their cars with the cluster.

Dominion – watchlights – Cyndi

2233 light – has it been repaired? Been addressed

From Meghan:  

Unfortunately the upshot is that the conversation surrounding Dominion owned/operated site lighting installed on cluster common ground is still evolving. Specifically, the Zoning Ordinance modification that was adopted by the County’s Board of Supervisors last year directly impacts the type of fixtures and light sources that clusters can use and Dominion is in the process of converting many of Reston’s older watch light fixtures to more modern LED light sources, as you mentioned Kristina. Basically there are several major changes afoot and it is still unclear how Dominion needs to work with cluster associations to ensure that lights are repaired, installed and maintained in conformance with both Reston’s Design Guidelines and applicable County requirements.

That’s a very long winded way of saying that Staff doesn’t have a solution to the blinding replacement light problem right now. I can tell you that we are digging in and working on engaging all of the necessary players in order to get some answers as quickly as possible; please stay tuned for updates via outreach events (Zoom calls) and newsletter updates on this topic over the next few months. In the meantime, following are a few informational links that may be of assistance. Thanks for reaching out and we will be in touch!  Meagan

Dominion Outdoor Lighting Webpage

https://www.dominionenergy.com/virginia/products/lighting-fixtures,

Fairfax County Zoning Ordinance

Outdoor Lighting Standards | Planning Development (fairfaxcounty.gov)

Snow plowing -Kelly

Erin Gable (Wheelwright Covenants Advisor) has offered to attend a board meeting

When and What topic(s)

• Parking and electric parking could be a good topic. We could also do a board meeting that is light but is about tying up the ends that we need help with. 

• Another option is to have a one on one type conversation with Erin and the cluster on questions they have

• Another option is to have Erin give input on design guideline changes and ways to apply them
• Board or whole community

Cluster Clean Up will be on April 30th. 

Financials