Thursday, April 14, 2022 at 7 pm via Zoom
Community updates
Design updates
- Doors/Decks/AC unit DRB’s
- Updates on DRB submission?
- Architect for garbage enclosures
- On hold until doors and decks are completed – garbage enclosures are on the agenda for the May meeting with Erin at RA so we should plan to meet with Satish before then so we can have a full discussion. She has not yet confirmed that she can make the May meeting.
- Speed bumps
- Quote for 1 ($223) or 2 ($447)
- From Kayleen: Below is the link for the speed bump I have been looking at. It is the 7ft option which is a 6ft with two end caps. I wasn’t able to find any videos or instructions for removal. Through the installation manual it looks like the concrete options have screws/bolts that you drill a hole for and put anchors in. Then the bolts secure the speed bump. For removal you would just take out the bolts. This would leave a hole where the anchor is. I’m not sure if we would be ok with having these holes in the ground when it may snow. And how they would hold being filled with snow and water after it melted.
- Sandy looked further into this – she couldn’t find much regarding damage to the asphalt – most folks use the bolts rather than the spikes and then plug holes with silicone plugs to prevent water grit and dirt from getting in there. She found another product – if you get it at 2.5 inch height, the weight of it will hold it down up to 10 miles/hour. It’s a rubber product – heavy so may be hard to remove every season but it won’t damage asphalt but it can be bolted down if we find that it starts to move around. Cost? This product is for 36 inches in length – $134 so 6 ft would be $270 plus shipping. Right in line with cost for product that Kayleen found. 35 lbs per piece and they lock together. Kayleen can look at this product and weigh in on how she thinks it compares to the other product. https://rubberform.com/product/speedbump
- Kelly brought up that it could use extra markings on it to make it more visible. Tape might be an option.
- https://unimattraffic-us.com/products/speed-bump-hump/heavy-duty-economy-speed-bump.html
Parking Lot
- On hold for the moment. Keeping an eye on fuel prices and Asphalt base index per VDOT.
- Patch work to be done during the cluster clean up.
Reserve Study
- Update Kelly to send out quotes for the reserve studies that she has obtained so far. She is rethinking which company to go with – the one she was leaning towards was the company who did our reserve study many years ago but they have become very automated. The lawyers recommended Mason and Mason, they are the ones that the lawyer recommended and that is the company Kelly is leaning towards at this point.
- Sandy brought up the point that perhaps the company that did our reserve study initially might be willing to shave a bit off the price of a full reserve study since we completed one with them already. But Kelly thinks that since it is 13 years old, and a lot has changes in 13 years, it probably isn’t worth it.
RA’s next meet and greet
- Meet & Greet to Cover Site Lighting – Meeting date has changed from April 11 to Monday, May 9th –
- The impact of Fairfax County’s new zoning ordinance modification on site lighting in Reston
- Dominion Energy’s initiative to convert to LED light sources
- Reston’s Design Guideline for site lighting in clusters
- The design review process for site lighting installation and replacement on cluster common ground, to include review of the ‘photometric plan’ requirement stipulated by the applicable site lighting Design Guideline
- Cyndi and Kristina plan to attend
Electric Car Charging
- Updates? No updates yet but Cyndi will delve into this more soon.
Tree work
- Anything new? Kerry’s tree – temporary fix (Mike’s renter used strapping to hold it in place – he used his own equipment to hold the tree but he needs the equipment back) – Sandy told Kerry to give us a price to replace the equipment.
Landscaping – Sandy
- Updates? Did their first mowing – cut the grass very low. But no one has complained yet. Hazardous waste pickup on Saturday. Plants by 2251 – they were looking a little bit unhealthy but could still be in their dormancy stage – will keep posted. Mulch and coir for cluster cleanup on order. All set for supplies needed for landscaping for cluster clean up. Price for annuals for front entrance – red and white vinca between $110 and $150. Board approved up to $150.
Concrete
- Updates? Next week Cyndi will try to schedule a walk through with Juan.
Getting the neighborhood into parking compliance
- Sunday, May 1st is the deadline for people registering their cars with the cluster.
- Newsletter – delivered to houses on Wednesday – the vehicles we have on file for everyone were included in each homeowner’s newsletter – if their information is incomplete or incorrect, they have been instructed to fill out the form on the newsletter and return to the LFL box.
- After May 1st, go around parking lot looking for cars that are not on our list and putting notices on them.
Cluster Clean – Up – Saturday April 30th
- Roll off dumpster – should we park in a couple of lower cluster parking spaces? Confirm with Kayleen that it has been scheduled as well as voucher. Still waiting for Bates to confirm delivery of roll off dumpster but should be fine since we are still 2 weeks out. We will do our best to get parking spaces cleared out – the 4 spaces on the lower side of the lower cluster island and then we’ll work with Bates to see if they can fit the dumpster in those parking spots. Send out email saying not to park in those parking spots and blocking spaces with traffic cones. Dumpster signs to let people know what can and can’t be dumped in the dumpster – Sandy will make.
- Hazardous waste pickup – Saturday April 16th?
- Donation pickup – plan is to rent U-haul van and deliver items to Green drop on Saturday, April 23rd. Picking up a 9 am from Lake Anne on Saturday – renting for 6 hours. May need to make a couple trips over to Green Drop. Park by Little Free Library. Elli and Cyndi to man the donation van. Cluster sign advertising at top of cluster. Make a sign for the van. Kristina will do another email push next week to advertise it again.
- Projects –
- The following was ordered for the clean-up. These plants will be ready to be picked up on Saturday, April 23rd. Tim has offered to do a pickup or 2 but we could use one more person to help pick up with their own car. Kelly has offered to go with Tim to pick up plants.
- Patching asphalt Sandy still working on which product to use for patching. The Aquaphalt will be too expensive for the size of the patching this time – still needs to do more research. Cody will be volunteering to help with this project as well.
- Double checking the stairs to see if there are additional boards that need to be replaced? Double check the stairs – if anything looks like a safety hazard, we’ll replace boards if needed, but no major overhaul right now.
- Painting garbage enclosure?
- Painting the garbage enclosure could be easily done since we are going to be working on landscaping in that area anyway. But getting plants in the ground is the utmost priority – everything else second.
- Mulching area across from tot lot and next to 2249 will get done down the road – trees arriving from Arbor Day Foundation will get planted there and we can think about mulching then. This area is on our radar as it needs to get tidied up.
- Cluster cookout?
- Shopping for food/supplies Sandy will pick up food. Cyndi has fridge and freezer space available for food. We already have water and soda leftover from last time. Kristina will provide list and Cyndi will fill in what we still have leftover from last time especially paper products.
Erin Gable (Wheelwright Covenants Advisor) has offered to attend a board meeting
- Next meeting on May 12th?
- Shed enclosures and size and design. Schedule for May
- Sandy also asked Erin to throw out some dates that she could be available for a homeowners meeting with covenants advisor.