Thursday July 8, 2021 at 7 pm via Zoom
Attendees: Kelly, Cyndi, Sandy, Kristina, Kayleen (2224)
Community updates
Erosion – There was a proposal for the swale from Chris. Details for proposal outlined in spreadsheet. Jose proposed a French drain behind 2243-2249
For the breakdown, look at the spreadsheet Erosion Projects 2021.
Kristina proposes completing the swale project as proposed, the French drain project and the path leading to the rear of houses by 2231. Cost of all projects $6505, coming under budget by $495. Board voted to pursue all erosion projects.
Concrete – We do not have a date of service, yet, but Bright Construction says it will be 6-8 weeks from June 30th, putting the concrete work probably at the end of August or beginning of September. Kristina will reach out to folks who are redoing their house from car damage to make sure that concrete work won’t interfere with their reconstruction.
Will Juan be offering a discount for homeowners who want work done? Cyndi spoke to a rep at Bright Construction group and they said that they could probably offer the 10% discount but it would have to be confirmed by Juan who hasn’t yet gotten back to Cyndi.
DRB applications updates
Siding – We are bundling the changes for trim, siding style, and colors together . Sandy has completed the DRB application for the trim, siding materials and colors with the intent to submit by the end of this week. She will also include an update for the poly-coated wrap trim (fascia board) that we already have approved. The current approved color is Musket Brown, which does not match our trim color, Oxford Brown. Going forward, we’d like to amend the color to Oxford Brown but grandfather those who have already put trim capping in the Musket Brown color. The board voted and agreed.
Door art glass styles – Sandy presented a number of decorative glass options for door inserts from several different companies. She would like to present the community with options from different companies. Styles were presented from Therma Tru, Masonite, MMI, and Jeld Wen. Generally, the board tended towards modern but simple styles with straight lines and geometric shapes. From Therma Tru, Pembridge and Axis styles were the favorites. From Masonite, the Crosslines and Brooklyn styles were favored. From MMI, the Atherton style was favored; and from Jeld Wen, the Wendover style was selected. Sandy will put together a list of our favorites and we will share with the community for input. Also, we would like to consider whether the art glass options should be available for doors only or also for the sidelight.
Landscaping proposal – Noncompliance issues with rock swales that were installed as part of recent erosion control work. The surrounding swale installation application is almost complete now that Chris’ proposal came through. Kristina should be able to complete it by early next week.
Parking lot and asphalt – On hold until maybe September? Board agreed to delve into this topic in September. Since we’re consumed with concrete, erosion projects, DRB applications, we’ll hold off until we can have a more comprehensive discussion. Kristina will put something together for the September meeting. We can then present the issue at the annual meeting. This will be at the top of the list for annual meeting topics, as the work may be scheduled in 2022.
General Landscaping – Nudge Chris to give a gentle reminder to his crews to be more mindful when using the large lawn equipment in the yards. There has been damage to residents garden gates and bushes.
Sandy will bring up with Chris again. Cyndi mentioned that the equipment they are using is too large for our front yards. Sandy said she has had discussions with Chris about this topic and the next step down is similar to push mowers, which Chris stated is not very cost effective or beneficial for a landscaping company.
Garbage/Recycling – There was another combined recycling/trash dump incident. Bates also missed the upper cluster during yard waste pickup. Kristina has been in touch with Theresa trying to get these issues fixed.
Tree inspection – We are waiting to hear when this will be scheduled from the tree committee
Summer community cookout? August 1st
Preparations -We will plan to host a cookout similar to that of cluster cleanups. Kristina will do the shopping at Costco a few days before. Cyndi has room in her fridge. Ideally, we will set up in the lower cluster at 1pm. Our goal is for Sandy to a bring charcoal grill from 2223, or Kayleen has offered to lend the cluster the use of their gas grill.
Neighborhood donation drive – We will hold a donation drive the weekend of October 16th for Cornerstones. Items that are needed include new and used blankets and towels, and new sweatpants and sweatshirts
The board decided to do the Cornerstones donation during the cookout. That way we can also look for a charity that picks up a wide array of used items not needed by Cornerstones. Residents can donate used items to prevent our dumpster from overfilling with items in good condition during the Fall Cluster Clean Up. Kristina will look into Lupus foundation or Amvets.
Board Member positions – We need a new board member and person to fill the officer position of secretary. Ruth Schulte will be leaving her position as secretary, as she and her family are leaving the neighborhood at the end of August. Kayleen from 2224 has graciously offered to step in as board member and secretary.
Who else is planning on leaving after this term is up? Terms are up for Cyndi, Sandy and Kristina. All have expressed interest in continuing to serve on the board.
Annual meeting – The board feels that more people attend when the annual meeting has been in person. Kristina will reach out to RCC to see what their availability is for rooms in December. We will also try to have a Zoom option available.
Other topics? Renewal for website domain name needs to be renewed. Kristina will check with Ruth to see if she can take care of the renewal. If not, Kristina will do.
It was suggested that a hard copy of the Wheelwriter be distributed to the neighborhood especially around cluster clean ups. Members also agreed that now might be a good time for a hard copy to go out, including information about hazardous waste pickup, the cookout, the Cornerstones donation drive, the fall cluster clean up, and doors style options.
Financials
Reviewed the current status of the budget and the anticipated net income for the end of the year since we have had a few line items go over budget and/or have some unexpected expenses.
Discussed proper allocation of income based on current and future cluster needs, such as the grind and mill for the parking lot, and general increases to operating expenses.
Began discussions on how to ensure we are in a better financial position moving forward.
Next Meeting
Thursday, August 12 at 7 pm