January 16
Board members present: Jessica Joyner, Sarah Keally, Kristina Myers, Sandy Mohler, Cyndi Hartman, and Kelly Fairbank
Contract Review:
Snow Contract
- Still the same contractor, same rates as last year
- Usually text him when we need it
- Jessica is still contractor contact
Landscaping
- Contractor has been relatively good with invoicing
- Only a couple of complaints with bushes/shrubs up front by sign and with leaf blowing but those have been taken care of already
- Kristina will remain being the contact
Trash Contract
- Sarah will remain the trash contact
Erosion Contract
- Joe (Sunrise Landscaping) thinks we can improve the path down to the woods by planting plants behind the houses to help with erosion
- Also suggested re-routing the downspouts and adding rocks to disperse the water
- Potential cluster cleanup work by Cyndi’s house side for erosion; if it doesn’t get done then, ask Sunrise to do
- Kristina and Cyndi will be the contacts for this contract
Street Lights
- Not assigned to anyone right now and only contact as needed
Lawyer
- No assigned contact, only contact as needed when issues come up
Insurance
- Treasurer usually takes care of this issue
- Same with accountant
Erosion Grant
- Plan to reapply for 2020 in May with Fairfax Water
- We received the check from last year’s award
- Kristina will look for potential opportunities
- Put potential mitigation ideas for homeowners in the Wheelwrighter newsletter
Parking Management
- No current contact and no major issues right now
Wheelwrighter
- Sandy will be the new editor and others can contribute articles
Tree Work
- Sandy and Jessica will tag team as the contact
- Sandy will follow up and coordinate with them
- Jessica will email Steve to let him know the new contacts
Concrete
- Only need to address the trip hazards
- Might look at grinding down some of the trip spots instead of replacing
Bates Trash Contract
- Trash can issue – taking months to give us new bins as requested. Emailed and called the customer service representatives several times but still no bins. Sarah emailed the Trash company manager to get a resolution tonight.
- Debris in the cluster – the truck workers kept trying to stuff trash in a full truck and several bags of trash were spilled out over the cluster because the truck was too full. Trash including broken glass spilled out in front of homes and on roads.
- Sandy’s mom will email Wheelwright board with details and pictures and Sarah will forward it onto Bates Trucking
- Discussed proposal from Republic and it was an extra $300/year
Fairfax County Trash Contract – next steps
- Still reviewing the possibility of Fairfax County trash contract
- Sarah requested info from Fairfax County about the size of their trash bins – will email the board once we get info back.
New goals for 2020
- Sandy wants to address some of the architectural issues with the HOA and work with Reston Association
- Address issues with garbage sheds
- Work with architects to redesign them and come up with a proposal
- Post on website as a reference for residents – potential to move A/C units to the back of the houses
- Ensure it’s in line with RA and building codes today
- It was suggested that Sandy work with Satish to come up with an architecture plan
- Put forward an updating of HOA colors, to modernize the palette, but also include other complimentary colors to include those that are used for the vinyl
- Update the color paint deck and post the names/formulas on the website for reference
- Painting could be worked into cluster cleanups with applications for projects to address those who have issues with redoing their paint jobs
- Sandy will start working on this in the Spring and will request help from the board as needed, beginning with April board meeting
Updating Bylaws
- Newly updated Bylaws are posted on the website
Board meeting dates
- Will schedule dates for the year
- Scheduled for the 2nd Thursday of the month, except for February
- February 13th for now due to conflicts
- List dates: (also post on website) All Times at 7 PM
- February 13
- March 12
- April 16
- May 14
- June 11
- July 9
- August 13
- September 10
- October 8
- November 12
- December 7
- Will try to host a Cluster Yard Sale in October 17, 2020