Wheelwright Cluster Board Meeting – September 10
Attendees: Kristina, Jessica, Sandy, Cyndi, Sarah, and Kelly
Financials – Treasurer went over monthly financials and projected costs.
Tree Committee
- Tree work application signed and submitted to RA
- Scheduled December 1, 2020
- Will post an update on our Facebook page and send out via email updates now and closer to the date of work
- Steve is handling the scheduling of the work with the contractor, JL Trees
- Another tree inspection with an arborist is scheduled for this month and some residents are interested – Kristina to find out the date
- Need to do the application for removal of the cherry tree behind 2250 – 2252; determine replacement tree (most likely another cherry tree)
Cluster Guidelines Changes
- Meeting with RA on Monday, September 14, but no additional responses from RA to move forward with the applications
- inaugural Cluster Association Board Member Zoom Call, a Meet and Greet Listening Session with Cam Adams, Director and Meagan Micozzi, Community Outreach Manager
- No updates on house colors
Landscaping
- Sandy is talking with the owner of the landscaping company to ensure certain work is getting done
- Some things like weed spraying are not being completed and trimming bushes, even though they say that it will be taken care of soon
- Might be an issue with the communication with the crews
- Weeding and seeding – working to schedule this with the landscaper for individual homeowners to pay for the service
- Create a survey in an e-newsletter to gather information and responses on who wants it done.
- Discussion included adding mulching to areas that are not growing grass well at the moment or look at adding additional ground cover plantings to spruce up those areas along with mulch
- The area near the Little Free Library is in need of some tending to along with a few others.
- We’ll get some suggestions from the landscaper on costs and what is feasible and determine the next steps from there.
- Start getting estimates for cluster cleanup projects to show residents how much we are saving (as a cluster) due to sweat equity from the cleanup projects
- One more hazardous waste collection is coming up this year and would be scheduled about a week before the fall cluster cleanup
- Audubon Walkthrough
- Scheduled for September 14 at 10 AM
- Street Lights – Cyndi
- No progress from Dominion Energy, but has nagged them again and will continue to bug them until we get a resolution to put the panes back.
- Jessica will email RA about our efforts to fix the light and no resolution yet to cover us.
- Concrete Contract – Cyndi
- Proposal Review – only real proposal from ML- contract is within the budget
- Motion to approve – will move forward with signing the contract to get the work done
- Will ask about additional personal work throughout the cluster
- Trash schedule revised
- Will bring up to residents to discuss at annual meeting
- Sarah will contact Bates and get a proposal on what the costs would be for reduced trash service to one-day collection/week
- Sarah proposed the idea of creating a community composting garden in the cluster to help with reducing trash collection needs plus with additional yard waste and leaves
- Other members are into the idea but more research is needed
- Need to consider sunlight to the area, bins, and the number of different compounds to go into it – Sarah will conduct further research
- Sarah, Kristina, and Sandy will review potential areas to put the composting piles
- Nathan’s request on communicating shingles status
- Leave it for now and make the announcement about it once the shingles DRB application is approved – in the notification to residents
- HOA meeting
- A few board members will attend the first Reston Association HOA meeting, virtually, on September 14 (via Zoom).
- Community projects
- Past
- Future
- Habitat for Humanity
- Fall cluster cleanup – October 24
- River cleanup
- Jessica will put together a list of projects/tasks to be completed and send out to the group – add a survey to have residents suggest projects to be done in the next e-newsletter – Kristina to add
- Mulching by Little Free Library is a project that could be completed
- Potential to address stones as well
- Tot lot trash – Sandy will work on it one weekend soon
- Annual Meeting room
- Application submitted, still a backlog
- All agree on the format of the large room to allow for the social distancing of residents
Dues Payments
- Confirmed that we can’t use Zelle for electronic payments due to having a business account
- Send out a survey about online payments? Put out with next Wheelwrighter e-newsletter
- Paypal could work but adds an extra $9 fee for each $300 transactions and could post a link on the website
- Square is also an option to look into.
- Board members will continue to explore options that have lower fees but higher costs for those who want to pay online pay the extra costs – Jessica, Kelly, and Sandy
- Add as an item for the annual meeting to discuss with residents
The October meeting will still be virtual. Next meeting – October 8, 2020.