Wheelwright Cluster Board Meeting – May 14
Board members present: Sarah, Kristina, Sandy, Cyndi, and Kelly
Financials:
- Discussed financials
Treasurer Items:
- Updated website with current box location and removed wrong link for Treasurer information
- Kelly has put together the cluster docs for seller and Sarah provided latest meeting minutes from February 2020-April 2020
DRB Changes
- Jess has tried to get in touch with Reston Association for their current version of our guidelines, which will help with the update of our guidelines prior to a DRB application
- Sandy did research on hardie board and some cement board options (Allura)
- Not many hardie board pre-made options in the vertical siding – ask Matt if he has any additional research to help
- Allura has a few options we might be able to explore in the vertical: https://allurausa.com/products/panels
- Sandy has shingles samples, we need to set a time to get together this weekend – Sunday to review
Tree Work
- What tree is the current quote for?
- Tree Committee identified one tree of concern by tot lot
- Need a quote for take down tree between 2231 and 33 – will wait until July review
- Will ask Tree Committee to get the quote
- Tree Committee will work on and submit the DRB application
- Additional trees of concern behind 2262 and 2224/26 will be reviewed again in July by Tree Committee; add tree behind 2252 to review in July
- Tree behind Gunsmith: tree is now stable and top of tree is missing so it’s not an immediate danger or problem
- Put sign around tree by tot lot to warn cluster residents of the danger – Kristina will take care of the sign
Landscaping:
- Kristina asked for annuals to be planted by front sign and in hollowed out tree stump (Bee Balm) – contractor will do both for $150 or less
- Kristina has four stop signs for the crew to put out for residents that don’t want their lawns mowed
- Will get updated email list from Kelly and then send out email about the signs
- Sandy’s property will be a test case for the next week before sending out the
- Blowing after mowing – they are blowing natural debris into the yards, which several residents have a concern about it
- Came to agreement that they will be better about the blowing
- Issues with staffing are causing days of landscaping to change – Chris will try to notify when changes to schedule have to be made
- Considering planting some plants around the lower cluster island where we mulched – several members want to see a proposal before making a decision
Erosion
- Fairfax Water grant application is complete and has been submitted to them
- Working on the DRB application now but still waiting to hear back from a couple of residents to finish the application
- Proposed to shelve the project by the path slopes until the DRB application is done and underway – at least until next meeting
Concrete
- Cyndi has reached out to several companies and heard back from 3 viable ones
- Needs to follow up with some other ones and will share with the group
Curbside glass recycling
- Purple bins from the County have returned so there isn’t much of a need for a paid pickup service now
- Will hold off for maybe a discussion at the annual meeting since it would affect the residents
- Definitely a need to educate residents of the proper disposal of glass at the annual meeting
Electric Vehicle Charging stations
- Cyndi was working on research and found a few options but more research needs to be done
- Most you have to have enough people using it to make it profitable for leasing and usage
- Leasing looks like the most cost effective option at this point
- Cyndi will collect research and present at annual meeting
Dominion Power
- Light bulb has been fixed/replaced, but still needs to be finished
Communications for homeowners
- Kristina will ask list if they want to opt out of email notifications
- No update on the website email notifications right now
June Board Meeting – Virtual again – will keep action items list going for board members
Next meeting scheduled June 11, 7 PM, Virtual