Wheelwright Cluster Board Meeting – June 11
Board members present: Sarah, Kristina, Cyndi, Jessica, Sandy, and Kelly
Financials:
- Discussed financials
Treasurer Items:
- Kelly still reviewing options for online/electronic payment option
- Zelle is one option
- Discussed dropbox locations (see below)
DRB Changes
- No update on Hardieboard samples and colors to choose from this month;
- Sarah, Jessica, and Sandy will work on in the next month
- DRB application in progress for new shingles; will need signatures from Kristina and Sarah once it’s ready for submission
- May need to submit pictures, so Jessica will request pictures from Sandy
- As an FYI for the board, the house at 2222 is being flipped and will likely be back on the market soon
Tree Work
- Tree committee doing a walkthrough with arborist in July on hazardous tree work
- The tree between 2233 and 2231 Reston DRB application needs to be done;
- Sarah will work on that application as its a healthy tree to remove it by next meeting
- In meantime, if DRB application approval takes a while, we might consider taking the large dead branch down until the tree can be removed
- Tree Committee responded to inquiry from Easton Warner
- Easton responded that he was talking about different trees. Will need to coordinate further with the Tree Committee
- Kristina/Sandy will ask Tree Committee to work with Easton to review
Landscaping:
- Plants have been planted by the front sign and landscapers have been weeding the last couple of time
- Stump plant is still TBD on when it would be planted
- Stop signs are working for no mowing zones and sign availability has been advertised in the HOA news email
- Kristina will talk to Landscaper about weed-whacking practices to cover more overgrowth between rocks
Street light status
- Cyndi followed up with power company on the glass panes being replaced in light in lower cluster – in progress by company
- Cyndi also reported a light out by top of tot lot and that has been fixed – working again
Concrete
- Jessica reached out to the company for asphalt rejuvenation and they will be out on June 15 for an estimate of the work for the parking lot
- Sealing the parking lot cracks is part of the work and we’re told it should extend the life of the asphalt by 4 years
- Waitting on the quote to see how much it will be and if it’s worth it versus doing a grind and mill
- Cyndi is working on getting quotes for concrete work in the cluster and waiting on responses
- When we receive quotes, we want to document specific houses/work in the scope of the project
- Cyndi has created a sheet to track the work needed
Annual Meeting
- Jessica working on the room reservation
- We’ll start putting together a list of topics for discussion at annual meeting now
- Sarah to review past meeting minutes and chats for topics
- Asphalt grind and mill
- E-newsletter
- Online HOA payments
- Glass pick-up service
- E-vehicle charging station
- Sarah to review past meeting minutes and chats for topics
E-Newsletter
- Electronic newsletter going well and received some good feedback from residents
- Only one person asked to be removed from it since they no longer live in the community
- Might be able to add in some polling for topics of consideration in future editions
Dropbox
- It’s in a weird spot right now and something to consider for future so we don’t have to move for each Treasurer
- Jessica will review some options for a standalone box by the next meeting
July Board Meeting – Virtual again – will keep action items list going for board members
Next meeting scheduled July 9, 7 PM, Virtual