Author Archives: Website Admin

About Website Admin

Website administrator - general Wheelwright Cluster account.

Board Meeting Minutes, 4 March 2016

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Attendance

  • Heather Maddox
  • Karen Reese
  • Dennis Schulte
  • Elliot Wild
  • Manuel Torres

Also in attendance: N/A

New Business

  • Snow Removal: Heather shared several bids which she collected.  Discussion will continue in future meetings since there is plenty of time to decide.
  • Tree Replacement.  Heather shared bids collected for tree replacement.  The board voted and agreed to hire Merrifield Gardens for $50 to meet with the board for a walk around.  This fee will be applied as a credit if Merrifield is selected.
  • Landscaping.  The board discussed five bids and approved Heather to pursue a contract with Frontier Landscaping.  Frontier’s bid was approximately $2000 less than the current landscaper.
  • Yard Sale: April 16th, one week before the cluster cleanup.
  • A website instruction will be presented at the next meeting.

Old Business

  • The cluster cleanup will be discussed at the next meeting.

The next meeting will be April 4th at 7:30 PM.

Board Meeting Minutes, 1 February 2016

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Board Members in attendance:

  • Heather Maddox, President
  • Karen Reese, Vice President
  • Elliot Wild, Secretary
  • Matt Keally, Director
  • Manuel Torres, Treasurer

Also in attendance:

  • N/A

Old Business

  1. Tree Removal/stump grinding: Karen will reach out to follow up on the unfinished tree work, namely the large sections in the front of the cluster which have not been removed.  Investigation of tree behind 2221 which had been discussed for removal.
  2. Tree Replacements: Heather gathered tree bids from two locations, with a third expected to submit soon.
  3. Cluster records, file sorting gathering date is set for March 4th at Heather’s, at 6pm.
  4. Inventory of contracts/accounts:
    • Snow removal is good until April
    • Towing- status unclear
    • Lawn/tree bids
  5. Snow bids: Heather will collect bids and put together a spreadsheet.
  6. Parking lot resealing: Elliot left messages and has yet to hear back and get bids.
  7. Sidewalk work: Elliot left messages and has yet to hear back and get bids.
  8. Communication: Discussion of a lesson to the board on website posts.  Karen is currently in charge of Facebook maintenance.  Lastly, the board discussed posting message boards on the mailboxes to announce cluster events.
  9. Increasing neighborhood involvement: provide announcements via social media and the website.  Also, the board discussed establishing several committees: welcome, social, yard sale (Ruth and Christine?), neighborhood watch (Elliot will speak to potential candidates), and parking (Elliot will speak to potential candidates).

New Business

  1. Snow removal feedback: Some upper cluster residents expressed disappointment with the plow service.  Discussion of purchasing a cluster snowblower.
  2. Cluster cleanup tentative date April 23rd.
  3. Next meeting will be on March 4th, following the file sorting meeting, which will begin at 6:00pm. The meeting will be at Heathers, at 2252.

Trash and Recycling, 15 February

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A word from CSI, who provides our trash and recycling service:

At this point in time the collection crews are being pulled in due to the deteriorating road conditions.  The collection crews did their best to service all stops that they could get to safely.  Please alert residents that all trash and recycling will be collected on their next regularly scheduled collection day.   Thank you all for your patience!

Board Meeting Minutes, 6 January 2016

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Board Members in Attendance

  • Heather Maddox, President
  • Karen Reese, Vice President
  • Elliot Wild, Secretary
  • Dennis Shulte, Director
  • Matt Keally, Director

Also in Attendance

N/A

Old Business

  1. Tree removal/stump grinding
  2. Tree replacements:
    • The Board still needs to get bids on replacement trees.
    • Reston doesn’t care where we put the trees. Just that we have appropriate replacement species.
    • We will need to submit a plan to RA once we figure out the locations and trees.
  3. The cluster records are still at Bill’s house. Someone needs to volunteer to take some files.  Friday night @ 7:30pm, January 29th will be a file sorting party at Heather’s house.

New Business

  1. Inventory of current contracts/accounts:
    • Trash
    • Landscape/snow removal
    • We already have one landscaping bid; Dennis will solicit two more.  Elliot will solicit snow removal bids
    • Legal
    • Towing: update towing company with current board members
    • Electric
  2. Parking lot resealing: we have received one quote which we believe is high; perhaps we can get a deal if they do the parking lot and sidewalk.  Elliot will investigate further.
  3. Sidewalk work: perhaps negotiate a single contract for the parking lot and sidewalk.
  4. Communication:
    • Website: Karen is the moderator
    • Facebook: Karen is also the moderator and will give admin access to Matt
    • Message board: table discussion until the next meeting
  5. Increasing neighborhood involvement:
    • Social media/website
    • Committees: the Board will seek to establish several committees: Welcome, Social, Yard Sale (Kristina and Ruth), Neighborhood Watch (Easton or Elliot), Parking
  6. Additional Items
  7. Financials

Next Meeting

The next Board meeting was set for 1 February 2016 at 7:30PM, pending Manuel’s schedule.  The meeting will be at Heather’s (2252).