Wheelwright Cluster Board Meeting Minutes – July 2022

Thursday, July 14th, 2022 at 7 pm via Zoom

Community updates

Design updates
- Decks – Waiting on Kristina’s signature and then the application can be sent
- Garbage Bin enclosures – Schedule a walkthrough for Sunday with Satish
- Door colors/styles – Will be part of next DRB update
- A/C Units – Waiting on Kristina’s signature and then the application can be sent
- House numbers – Waiting on Kristina’s signature and then the application can be sent
- Stucco update:
  - (Addendum to last meeting’s notes) The Board has applied to Reston to remove the cement siding stipulation in the cluster guidelines that states “that stucco panels not be attached to concrete blocks”. This will allow end units to use cement siding stucco panels on their third side.
  - Will be decided on the July 19th Reston DRB meeting

Repaving parking lots – asphalt alternatives – Kristina reached out to get a quote and answers about TrueGrid Paving System
- Would still need to contract with a paving company – the company would mill the old lot (all layers to my understanding) and truegrid would go down on top of the milled surface. Angular clean wash gravel would fill the holes in the grid.
- The grid can be snow plowed using a rubber tip blade or keeping the plow slightly above the surface
- Electrical infrastructure could be put into place with TrueGrid
  - Run utilities with concrete footers and cut grid to fit or put right against.
- Cost is less clear. Truegrid gives you an estimate of what the grid costs – for us, it would be roughly $15,630.62. Milling? Gravel? Installation? The website says the cost is comparable to laying asphalt.
  - Currently inquiring about companies in our area that are familiar with installing TrueGrid.
  - Do they have companies that they work with or that they recommend?
- Damage to any square of the grid could be replaced (because they come in interlocking squares)
- 20-30 year longevity listed on website

Reserve Study
- Mason and Mason – updates?
  - Kelly filled out a questionnaire they provided

Speed bumps
- Ami Pape, lawyer, emailed back replying that there are no regulations that require us to put up any special signage for speed bumps.
- Kayleen obtained cost: The street measures about 23 feet across. Depending on how much we want to cover, with a cost of $134 for a 36 inch segment the cost are as followed:
  - 21 feet (7 segments) = $938
  - 18 feet (6 segments) = $804
  - 15 feet (5 segments) = $670
- Go with 21 feet so that it covers enough of the road
- Speed bumps will be placed near the front of the neighborhood by the island near 2218 to start. Will move as needed to find the best spot.

Concrete
- Cyndi obtained updated quote including upper cluster sidewalk by 2228 – cost?
  - Top of the cluster near the bus stop needs to be done
  - Spot near 2226 and 2228
  - Cost is $3895
    - For one square by 2226. Want to verify it would stay that way if two needed to be replaced
- Vote
  - Approved

Trees
- Tree committee – date for walkthrough?
  - Cyndi will send email to the Tree Committee to set up date
  - Need to look at tree behind Karen and Sandy’s house since it was struck by lightning
- Current tabulation of trees for inspection
  - Large oak in front of 2254
  - Elm tree in front of 2248
  - Tree with heavy low branches behind 2258
- Trees to plant:
  - Red maple in front of 2230?
  - Eastern Redbud in front of 2261
- Reaching out to other companies for pruning/trimming of smaller trees – after walkthrough

Parking compliance
- Updates on walkthrough
  - Most cars have been accounted for at this point including some question marks that were on our list from the last walkthrough
- Still need to address the ones that we haven’t been able to figure out.
- At the annual meeting we will ask if people are having regular parking issues
- If it is an issue then we can add it the guidelines and have more leverage over making sure people don’t take up too many spaces

Summer events?
- COVID is making an unfortunate comeback in our area and may want to wait for cluster sanctioned activities until fall (or when transmission falls again)

RA Board, Cluster, & Committee event –
- invited chairs from each RA Board Committee, Advisory Committee, the Design Review Board, as well as one (1) representative from each RA Cluster or Condominium Association on Monday, July 18 from 6:30-8:30pm. If the President of your Condo/Cluster Board cannot attend, they are welcome to designate an alternative representative to attend in place.
- Kristina will attend
- RA is asking for budget requests and suggestions: