Board members present: Jessica Joyner, Mike Pendleton, Sarah Keally, Kristina Myers, and Jill Jenkins
Residents present: none
Tree Work:
- Cut tree down in upper cluster island
- Decided on tree work for 2019 and 2020
- Determined tree is on Karen Beasley’s property based on cluster guidelines
Cluster Cleanup:
- Purchased Trail Ends Sign and will put up as a project
- Mike has a 4×4 post for the sign
- Drainage – Jessica will mention drainage work
- Mulch – Kristina will request some mulch (12 cubic yards) for putting around the cluster:
- Bus path
- Tot lot
- Cluster will rent wheelbarrows and rakes for mulching – Edit: Kristina sent note out for volunteers and we had enough wheelbarrows it wasn’t necessary to rent any.
- Rock painting with kids
- Kristina will do food shopping – Jessica will send her a list of food needed; no non-perishables needed
Trash Service:
- Sarah will request dumpster drop off for the cluster cleanup, October 18-20
- Jessica will request community dumpster waiver. Update: we did not qualify this year as the yard waste was not separated from other things.
Landscaping updates:
- Butterfly garden installed and is being watered by several residents
- Kristina will request a new contract bid from Newcastle
- If the updated prices are 10% or less than the previous year, we voted and approved it for renewing the contract
Snow:
- Jessica will reach out to Mike about renewing the snow contract
- Update: snow contract continued, no changes to rates from last year.
Treasurer:
- Several volunteers stepped up to potentially be the treasurer
- The community needs to vote on paying the Treasurer in our budget at the annual meeting
- Amount paid has to be an appropriate amount
- A. Reduce part or all HOA Dues annually – not a possibility based on guidelines.
- B. Pay with cluster disclosure packet fees
- C. Payment from operating account with stipend
- All applications for Treasurer must come to the board and be approved
- Must prove qualifications and meet board requirements
- Board can vote to not increase stipend
- Jessica will type up language and send to Board members and lawyers for review
- Wheelwrighter to explain the rules around it
- Amount paid has to be an appropriate amount
Annual Meeting:
- Fairfax Trash Pickup: decided not to pursue Fairfax County trash service application for now but will discuss trash contract
- Tree Committee will provide an update
- Treasurer position changes and discussion
- By laws updates for Treasurer position and updated annual meeting guideline
- Budget for 2020
- Increase tree budget
- Trash services reduction if we go with Fairfax County
- Increase erosion budget
- Meeting date will be December 2, 7 PM, at the Reston Community Center
Next Meeting: November 7 @ 7 PM, 2205