2233, 8:00PM
Board Members in Attendance:
– Elliot Wild, President
– Genelle McDonald, Vice President
– Matt Keally, Secretary
– Easton Warner, Treasurer
– Jessica Vasconcellos, Director
– Kerry Wingell, Director
Minutes Approval.
The board voted 4-0 to approve the minutes from the previous meeting (June 13).
New Director.
The board voted 4-0 to approve Kerry Wingell of 2219 to serve out the remainder of Heather’s term.
Bylaws Amendments.
The board will wait until the lawyer presents feedback before deciding on a meeting to vote on the proposed amendments. Debate centered around introducing the amendments at the annual meeting or earlier in the fall where the vote could be held outside at the cluster. Flyers and detailed information will be disseminated to residents beforehand.
Stump Grinding.
Jessica presented three stump grinding options. The board voted 5-0 to approve Strictly Stumps to grind but not remove at a cost of $150. The work will take place within the month. Note: a subsequent email thread approved Mr. Stumpy to perform the work instead at a cost of $60.
Cluster Cleanup.
The Cluster Cleanup will be on Saturday, September 30th at 9:30 AM. The board will meet at 9AM.
Replacement Tree.
The board will let Merrifield decide the species of tree to replace the dead tree by the Oliver’s. While it was decided earlier to plant a redbud, RA’s strict tree planting requirements combined with a comment from Mike Pendleton that redbuds do not do well in the sun prompted the board to allow Merrifield to decide the species.
Conference Calling.
Jessica stated that the join.me conference call performed well for the meeting and that the board will pay on an as needed basis.
Parking Lot Work.
The schedule for the parking lot is as follows:
– Mon, 8/7: Powerwashing curbs, vehicles do not need to be moved
– Tue, 8/8: Vehicles must be removed by 6:30AM.
– Wed, 8/9: Striping, vehicles must remain outside the lot until the afternoon.
The board decided to tow cars at the expense of the owner starting at 6AM on August 8th. Jessica will look up towing rates. Additionally, Fairfax County stated that while they would not remove vehicles from Olde Crafts, the Park Authority will allow parking in the South Lakes Drive Park parking lot during the sealcoating.
The board will post flyers regarding the sealcoating on Sunday, August 6th.
Tree Removal.
In a 5-0 vote, the board approved Elliot to pursue a $4,000 bid from Tree60 to remove the one RA approved tree behind 2219 and to look into pruning and removal options with the other tree behind 2221. Additionally, the bid listed a shrub and another tree behind 2276 that were both proposed to be removed. Elliot will also investigate this.
Cluster Audit and Accountants.
Genelle received three local bids which stated Quickbooks would not be a problem and the work could be completed in one to two days. Also, Easton mentioned that the current tax accountant is having difficulty handling basic interest statements.
Financials.
Easton stated there were no major issues.
Next Meeting.
The next meeting will be Thursday, August 24th at 8PM. It will be held at 2274.
